In Vietnam, the Ministry of Foreign Affairs plays a key role in carrying out the legalization and consular certification procedures.
Bài viết dưới đây No.1 Translation sẽ trình bày chi tiết về quy trình hợp pháp hóa và chứng nhận lãnh sự tại Bộ Ngoại giao Việt Nam, cùng với các thông tin hữu ích về quy trình này mà bạn cần biết.
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What is Consular Legalization at the Ministry of Foreign Affairs?
The Ministry of Foreign Affairs is the only authority authorized to carry out consular legalization for documents within the jurisdiction of the Vietnamese Government.
Consular Legalization at the Ministry of Foreign Affairs is the process of verifying the legality of documents issued by competent authorities in Vietnam, carried out by the Consular Department – Ministry of Foreign Affairs.
Once legalized, the documents will be recognized by foreign authorities, facilitating the following processes:
- Application for visas, residency, or enrollment.
- Registration for marriage, divorce, or inheritance.
- Business operations, investment.
- Diplomatic activities, international cooperation.
- And other services.
Ngoài ra, người dân có thể xin chứng nhận Apostille in Bộ phận Tiếp nhận và Trả kết quả của Bộ Ngoại giao (Cục Lãnh sự) and Ho Chi Minh City Department of Foreign Affairs. Việc tiếp nhận hồ sơ Apostille tại hai địa điểm này được triển khai từ ngày 11/09/2026 theo Nghị định 293/2026/NĐ-CP.
>>> Tìm hiểu thêm: Apostille Là Gì? Phân Biệt Apostille Và Hợp Pháp Hóa (Legalization)
Distinguishing the Ministry of Foreign Affairs from other competent consular certification authorities
- Ministry of Foreign Affairs of Vietnam: The main authority responsible for consular certification of Vietnamese documents and records.
- Consular Department: A department within the Ministry of Foreign Affairs, responsible for consular certification at its main office in Hanoi.
- Ho Chi Minh City Department of Foreign Affairs: The authorized agency for receiving and processing consular certification applications in the southern region.
>>> See more: Hague Convention and its Meaning in Consular Legalization
Consular Legalization Documents at the Ministry of Foreign Affairs
When you need consular certification for Vietnamese documents to be used abroad
- A consular certification application form, as per form LS/HPH-2012/TK, or a printed version from the website lanhsuvietnam.gov.vn.
- The original identification documents: Identity card, passport, or valid substitute documents (if submitting directly). If submitting by post, a photocopy of the identification document is required.
- Documents or materials requested for consular certification: Provide the original or a notarized copy.
- One photocopy of the document/material requested for consular certification.
- One envelope with the recipient's address clearly written (if the documents are sent by post and the result is requested to be returned by post).
Note: Nghị định số 293/2026/NĐ-CP do Chính phủ ban hành ngày 23/7/2026, hướng dẫn thực hiện Công ước La Hay ngày 05/10/1961 về miễn hợp pháp hóa đối với giấy tờ công của nước ngoài, thường được gọi là Công ước Apostille. Văn bản chính thức có hiệu lực từ ngày 11/9/2026. Thay vì trải qua nhiều bước hợp pháp hóa lãnh sự, người dân và doanh nghiệp có thể sử dụng chứng nhận Apostille theo cơ chế của Công ước.
> > See more: Việt Nam Gia Nhập Công Ước Apostille: Quy Định Áp Dụng & Thủ Tục
When You Need Consular Certification for Foreign Documents to Be Used in Vietnam
- Consular certification/legalization application form LS/HPH-2012/TK or online here
- The original identification documents: Identity card, passport, or valid substitute documents (if submitting directly). If submitting by post, a photocopy of the identification document is required.
- Documents or materials requested for consular legalization: The documents must be certified by a foreign diplomatic mission, consular agency, or another authorized agency carrying out consular functions.
- One photocopy of the document/material requested for consular legalization.
- 01 bản dịch giấy tờ, tài liệu đề nghị được consular legalization sang tiếng Việt hoặc tiếng Anh (nếu cần). Bản dịch không cần chứng thực.
- One photocopy of the translation of the document/material.
- One envelope with the recipient's address clearly written (if the documents are sent by post and the result is requested to be returned by post).
Note: The staff receiving the documents may request the applicant to present additional original documents/materials and provide one photocopy of the document/material if necessary to verify the authenticity of the documents/materials being consular certified.
Where to Submit Documents
The competent authority that receives consular legalization applications includes:
Consular Department in Hanoi
- 40 Tran Phu Street, Dien Bien, Ba Dinh, Hanoi
- Phone: 02437993125
- Website: lanhsuvietnam.gov.vn
- Email: cls.mfa@mofa.gov.vn
- Working hours: Monday – Friday: 8:30 AM – 11:00 AM and 2:00 PM – 4:00 PM; Saturday: 8:30 AM – 11:00 AM, except for holidays and Tết.
Ho Chi Minh City Department of Foreign Affairs
- Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City
- Phone: 02838224224
- Website: Ho Chi Minh City Department of Foreign Affairs
- Email: sngoaivu@tphcm.gov.vn (Office); banbientap@mofahcm.gov.vn (Website editorial team)
- Working hours: Monday to Saturday morning: 07:45 AM – 11:30 AM and 01:15 PM – 04:45 PM
>>> See more: How long does consular legalization take??
Processing Documents
The documents will be reviewed by the competent authority, which will verify the validity of the seals, signatures, and titles on the documents. If the documents are valid, the authority will proceed with consular certification and affix the certification seal on the documents.
Receiving Results
- The applicant can receive the results directly at the submission location or by post if registered in advance.
- The processing time typically ranges from 1 to 5 business days, depending on the nature and volume of the documents.
>> See more: Giới thiệu mẫu tem chứng nhận/hợp pháp hóa lãnh sự Sở Ngoại vụ TPHCM 2026
Consular Certification Fees
- Applicants for consular certification must pay the fees as stipulated by the Ministry of Finance.
- If submitting the documents by post, additional two-way postage fees will apply.
Documents Typically Required for Consular Certification
- Birth certificate, marriage certificate.
- Degrees, certificates.
- Notarized documents, power of attorney.
- Other administrative and commercial documents.
>>> See more: Which documents are exempt from consular legalization??
Consular Certification Services at No. 1 Translation
No. 1 Translation offers comprehensive consular certification services, helping you complete procedures quickly and accurately. We guarantee:
- Detailed consultancy and free assessment: Our team of experts will consult and assess your documents to ensure they meet all legal requirements.
- Notarized translation: Professional notarized translation services for the necessary documents.
- Consular certification at the Ministry of Foreign Affairs: We handle consular certification at the Ministry of Foreign Affairs of Vietnam.
- Document delivery to your doorstep: We ensure safe and prompt delivery of completed documents to your address.
- Xin cấp chứng nhận Apostille nếu tài liệu sử dụng ở các quốc gia gia nhập Công ước La Hay.
Complete Consular Legalization / Certification Services at the Ministry of Foreign Affairs of Vietnam:
- Service fee: 300,000 VND / stamp and 250,000 VND / stamp if processing two or more stamps.
- Required documents: The original document.
- Completion time: 2-3 business days.
With No. 1 Translation's comprehensive service, you can be completely assured of the quality and legality of the documents being processed. Our team of experts is always ready to assist and accompany you throughout the consular certification process. If you need further consultation or assistance regarding the procedures and services for Consular Legalization / Certification at the Ministry of Foreign Affairs of Vietnam, please contact us.
