Consular Legalization of Malaysia: Complete Detailed Procedures

Currently, neither Vietnam nor Malaysia is an official member of the Hague Convention, and Malaysia is not included in the list of countries exempt from consular legalization of Vietnam. Therefore, for documents issued in either country to be legally used in the other, it is necessary to carry out consular legalization procedures.

This article will provide you with detailed information on the process, procedures, and important considerations for consular legalization in Malaysia, helping you take a proactive approach in handling document-related matters.

What is Consular Legalization and Certification in Malaysia?

Consular Certification and Legalization in Malaysia are two administrative procedures related to recognizing the legal validity of documents between Vietnam and Malaysia. Specifically:

• Consular Certification: This is the first step carried out at the competent diplomatic authority of the country that issued the documents, usually the Ministry of Foreign Affairs of that country.
• Consular Legalization: This is the subsequent procedure after consular certification, carried out at the competent diplomatic mission of the country where the document is to be used, usually the Embassy or Consulate.

Do you need to legalize Malaysian consular certificates? Don’t worry! No.1 Translation offers a full-package Malaysian consular legalization service at an ultra-affordable price, starting from 2,500,000 VND per document set.

We are committed to a fast process, simple procedures, and professional, dedicated support. Call our hotline 0934.888.768 or 0779.088.868 for consultation and to experience our top-notch service!

> > > See more: Address of the Embassy of Malaysia

Note: Documents issued by Malaysia can only undergo consular legalization procedures in Malaysia. The Embassy of Malaysia in Vietnam only certifies/legalizes documents issued by Vietnam.

Consular Legalization Procedures for Vietnamese Documents for Use in Malaysia

To use documents issued in Vietnam in Malaysia, you can carry out Malaysian consular legalization through two methods:

1. Complete the entire Malaysian consular legalization process in Vietnam.

2. Conduct consular certification in Vietnam first, and then perform consular legalization in Malaysia.

Process for Consular Legalization of Vietnamese Documents for Use in Malaysia

Step 1: Notarized Translation

Bring the documents to be consularly legalized to the State Notary Office or the Department of Justice for translation into Malaysian or English.

Step 2: Apply for consular certification at the Ministry of Foreign Affairs of Vietnam

Prepare the following documents:

• Consular/legalization application form according to form LS/HPH-2012/TK or a printed copy of the online application.
• Original passport or identification document valid as a passport substitute.
• Original documents to be legalized + 1 copy.
• Translated documents for consular legalization + 1 copy for filing.
• Original and 1 copy of related documents (if required).

Submit the dossier at: Consular Department in Hanoi or Ho Chi Minh City Department of Foreign Affairs according to the following information.

>>> See more: Hợp pháp hóa lãnh sự tại Bộ ngoại giao

Consular Department in Hanoi:

• Address: 40 Tran Phu, Dien Ban, Ba Dinh, Hanoi
• Phone: +84 4 37993127

Ho Chi Minh City Department of Foreign Affairs:

• Address: 6 Alexandre de Rhodes, Ben Nghe Ward, District 1, Ho Chi Minh City
• Phone: (+84 28) 38224224

Step: Consular Certification at the Embassy of Malaysia in Vietnam

Submit the consular certification application at:

• Embassy of Malaysia in Hanoi: 43-45 Dien Bien Phu, Ba Dinh, Hanoi
• Consulate General of Malaysia in Ho Chi Minh City: 2102-2104 Me Linh Point Building, 2 Ngo Duc Ke, District 1, Ho Chi Minh City

Step 4: Consular Legalization at the Ministry of Foreign Affairs of Malaysia (if required)

Schedule an online appointment via email: sah_admin@kln.gov.my and submit the dossier at the consular section of the Ministry of Foreign Affairs of Malaysia.

If the documents have already been consularly certified at the Embassy of Malaysia in Vietnam, you may not need to perform consular legalization at the Ministry of Foreign Affairs of Malaysia.

Processing Time

• Translation and notarization time: 1–3 working days, depending on the type of document and the notarized translation service provider.
• Consular certification at the Ministry of Foreign Affairs of Vietnam: 1–5 working days
• Consular certification at the Embassy of Malaysia in Vietnam: 5–7 working days
• Delivery time (if applicable)

Fee and processing time table for consular legalization of Vietnamese documents for use in Malaysia by No.1 Translation is as follows:

Hồ sơ yêu cầu: Khách hàng chỉ cần Cung cấp bản gốc.

Note: Malaysia usually only requires legalization on the translated copy, not on the original. If customers need legalization on the original as well, please notify us in advance.

Consular Legalization Procedures for Malaysian Documents for Use in Vietnam

Step 1: Chứng thực giấy tờ tại Malaysia

Step 1: Notarize the documents in Malaysia

Step 2: Apply for consular certification at the Ministry of Foreign Affairs of Malaysia

Schedule an appointment via email [sah_admin@kln.gov.my](mailto:sah_admin@kln.gov.my). Prepare the dossier as required and submit it to the Consular Section of the Ministry of Foreign Affairs of Malaysia.

Step 3: Apply for consular legalization at the Embassy of Vietnam in Malaysia

Submit the dossier at the Embassy of Vietnam in Malaysia to obtain certification of the Ministry of Foreign Affairs of Malaysia seal.

• Address: No. 4, Persiaran Stonor, 50450, Kuala Lumpur, Malaysia.
• Phone: +60 3 2144 6500
• E-mail: vnembassy.malaysia@mofa.gov.vn
• Website: http://vnembassy-kualalumpur.mofa.gov.vn

Step 4: Notarized translation into Vietnamese for use in Vietnam

>>> See more: Services dịch từ tiếng Malaysia sang tiếng Việt

Fee and processing time table for consular legalization of Malaysian documents by No.1 Translation is as follows:

Full-package Malaysian Consular Legalization/Certification Service at No.1 Translation

Do you need Malaysian consular legalization for documents to be used in Vietnam? Don’t worry about the complicated, time-consuming procedures! No.1 Translation will accompany you, providing a full-package solution to save you maximum time, effort, and cost.

Why Choose No. 1 Translation?

• Time-saving: We will handle the entire process on your behalf, from preparing the dossier to submission and collection of results. No need for multiple trips, helping you save time and effort.
• Simple procedure: Customers only need to provide the necessary information and documents, and we will handle all the remaining steps. Our team of specialists will guide you in detail, ensuring the procedure is carried out correctly and efficiently.
• Competitive pricing: Digital Translation No.1 is committed to offering the most competitive rates on the market, with full transparency of all costs and no hidden fees.
• Legal consultation: We provide advice on the most suitable legalization and consular certification methods for your intended use.
• Thorough document review: Ensures your documents are complete and accurate, preventing cases of rejection due to omissions.
• Professional service: Our team of experienced staff will assist you wholeheartedly, ensuring the process runs smoothly and efficiently.

>>> See more:

• Guidelines for Procedures and Consular Certification / Legalization Services for China
• Guidelines for Procedures and Consular Certification / Legalization Services for Taiwan
• Guidelines for Consular Certification / Legalization Procedures for South Korea and Full-Service Packages

Common Documents for Consular Certification / Legalization for Malaysia

Consular legalization is the process of authenticating documents so that they have legal validity in another country. When certifying / legalizing consular documents from Malaysia for use in Vietnam, or vice versa, the following types of documents are commonly encountered:

1. Giấy Tờ Cá Nhân:
   • Birth certificate
   • Marriage certificate
   • Giấy chứng nhận độc thân
   • Criminal record
   • Death certificate
2. Giấy Tờ Học Vấn:
   • Bằng đại học, cao đẳng
   • Chứng chỉ, chứng nhận học tập
   • Transcript
3. Giấy Tờ Kinh Doanh:
   • Business registration certificate
   • Certificate of business establishment
   • Các hợp đồng thương mại
   • Power of attorney
4. Giấy Tờ Y Tế:
   • Giấy khám sức khỏe
   • Giấy chứng nhận tiêm chủng
5. Giấy Tờ Tòa Án:
   • Phán quyết của tòa án
   • Quyết định ly hôn
6. Giấy Tờ Hàng hóa:
   • Chứng nhận xuất xứ hàng hóa (CO)
   • Chứng nhận chất lượng hàng hóa (CQ)

Malaysia Consular Legalization is an important and necessary process to ensure your documents are recognized and legally valid in Malaysia. This procedure can be complex and time-consuming if you are not familiar with the process. To save time and effort and ensure your documents are processed accurately, let No.1 Translation assist you. We provide full-service solutions, from translation and notarization to consular legalization, with transparent and competitive pricing. Contact No.1 Translation now for detailed consultation and dedicated support.