Guide to Consular Legalization / Certification Procedures
Since 2008, No. 1 Translation has been providing guidance for fast consular legalization / certification services with top commitments:
- Free printing
- Free Delivery
- Fast processing within 10 days
- Complete and simple procedures
Consular Legalization / Certification - What is it?
According to the provisions of Clause 2, Article 2 of Decree 111/2011/ND-CP
Consular legalization is the process by which the competent authority in Vietnam certifies the seals, signatures, and titles on documents originating from abroad. The aim of this process is to ensure that the documents are considered valid and can be officially used in Vietnam.
Consular certification is the process of verifying the accuracy and legality of seals, signatures, and titles on Vietnamese documents so that they can be recognized and used abroad.
Implementation form, time and fees
Form |
Fees |
|---|---|
Submit directly | 30,000 VND |
Submit by postal service | 30,000 VND |
Time limit for processing consular legalization procedures
– Within 1 working day and maximum 5 days for files with more than 10 documents.
– In case of needing to check the seal, signature, or title on papers or documents, the Ministry of Foreign Affairs will request the competent authority to respond in writing within 5 working days.
Where to Get Consular Legalization / Certification?
For direct submission within Vietnam
Submit consular legalization documents in Hanoi:
Consular Department: 40 Trần Phú, Điện Bàn, Ba Đình, Hanoi – Tel. (+84) 4 3799.3127
Submit consular legalization documents in Da Nang:
Da Nang Department of Foreign Affairs: 25th Floor, Administrative Center, 24 Trần Phú, Hai Chau District – Tel: (+84) 23 6381.0903
Consular legalization / certification procedures in Ho Chi Minh City:
Ho Chi Minh City Department of Foreign Affairs: 184 bis Pasteur Street, Bến Nghé Ward, District 1, Ho Chi Minh City – Tel: (+84) 28 3822.4224
For Submitting Documents Abroad
Submit consular documents to the headquarters of the diplomatic mission, consular agency, or another authorized agency responsible for consular functions of Vietnam abroad.
For Online Consular Legalization / Certification Procedures
Send by post to the Consular Department or the Ho Chi Minh City Department of Foreign Affairs.
Consular Legalization / Certification - What is Needed?
Understanding the necessary procedures for consular certification and legalization plays a crucial role in ensuring the legal recognition and proper use of documents both abroad and in Vietnam.
Consular certification of Vietnamese papers and documents for use abroad
Type of document |
Detail |
|---|---|
Consular certification/legalization application form No. LS/HPH-2012/TK | |
Present identification documents including CCCD, passport or passport replacement documents when submitting directly or provide a photo of identification documents when sending by post. | Original: 01 |
Papers and documents requested for consular certification | Original: 01 |
Photocopies of documents and papers requested for consular certification | Copy: 01 |
Envelope including stamp and recipient address details (in case the application is sent by postal service and the result is requested to be returned by post) | Original: 01 |
Consular legalization of foreign documents and papers for use in Vietnam
Type of document |
Detail |
|---|---|
Consular certification/legalization application form No. LS/HPH-2012/TK | |
Original identity document (CCCD, passport or document with passport replacement value) when submitting directly. Or 01 photocopy of identity document if submitting application by post. No certification is required for this photocopy of document | Original: 01 |
Papers and documents requesting consular legalization have been certified by a foreign diplomatic mission, consular office or other authorized agency performing consular functions. | Original: 01 |
Photocopies of documents and papers requested for consular legalization | Copy: 01 |
Translation of documents and papers requiring consular legalization into Vietnamese or English (if not prepared in these two languages). The translation only needs to be done, not certified. The applicant is responsible for the accuracy of the translation. | Original: 01 |
Photocopy of translated documents | Original: 01 |
Envelope including stamp and recipient address details (in case the application is sent by postal service and the result is requested to be returned by post) | Original: 01 |
Types of documents not allowed consular legalization
Documents and papers that are not consular legalized include the following cases:
- Documents have been altered or erased without complying with legal regulations.
- Forged documents or documents issued or certified by the wrong authority according to the law.
- Documents with signatures and seals are not original signatures and seals.
- Documents containing content that infringes upon the interests of the State of Vietnam.
Types of documents exempted consular legalization
According to Article 9 of Decree 111/2011/ND-CP and international agreements, not all documents require consular certification, for example:
Nation |
Types of documents exempt from legalization |
|---|---|
Afghanistan | Documents under the jurisdiction of consular officers |
Algeria | 1. Documents and papers used for the purpose of Mutual Legal Assistance in criminal matters are issued by competent authorities of the two countries. |
1. Labor documents (Article 1.3), civil, family, criminal documents are established by competent authorities, certified by competent authorities of both parties. | |
Bulgaria | 1. Civil, family and criminal documents issued by competent State agencies of both parties |
Belarus | 1. Civil (commercial), family, labor, criminal documents issued by competent State agencies |
1. Documents used for birth registration, marriage settlement, recognition of father, mother, child, and death registration for foreigners residing stably in border areas issued by competent State agencies of Cambodia. | |
Cuba | 1. Civil, family, criminal and labor documents issued by competent State agencies of both Parties |
Consular Legalization Process for Use in Vietnam
Step 1: Authenticate the documents at the notary office in the issuing country.
Step 2: Request certification from the diplomatic authority of the issuing country.
Step 3: Certification by the Vietnamese diplomatic mission for consular legalization.
Step 4: Notarized translation and consular legalization at the competent authority in Vietnam.
Consular Legalization Process for Use Abroad
Step 1: Translation and notarization of documents from Vietnamese into English or the local language.
Step 2: Consular certification in Vietnam or abroad.
* Request consular certification from the Vietnamese diplomatic authority.
* If the document is not available in Vietnam, it can be certified at a Vietnamese diplomatic mission abroad.
Step 3: Request certification from the diplomatic authority of the country where the document will be used to complete consular legalization.
High-Quality Consular Legalization
With over 16 years of experience, No. 1 Translation is committed to helping you complete all consular legalization procedures for foreign documents within just 8 business days. We have a team of experts with in-depth knowledge of the process and procedures, ensuring convenience and accuracy for every client. With a secure document handling process both domestically and internationally, your information is always well-protected. Simply fill out the registration form below, and we will take care of all related procedures. Let us accompany you, helping you overcome any challenges and providing the best conditions for your journey!
Contact us for Consular Legalization services
Consular legalization
Providing the Best Services
Fast, accurate, on-time, and capable of handling large volumes—these are the qualities our clients say about our Consular Legalization / Certification services.
Excellent Quality
We are always ready to assist with consular procedures for our clients quickly, providing professional consultation, free document delivery, and the fastest processing of Notarized Power of Attorney documents. Call our hotline now at: 0934.888.768 - 077.90.888.68 for immediate service!
Always the Lowest Prices
We utilize project management platforms and modern equipment systems that allow us to automate processes and reduce operational costs. As a result, we can complete projects at the lowest possible price for our clients.
Handling All Difficult Cases
No. 1 Translation, with its large team of experts knowledgeable in consular legal procedures and relations with administrative authorities, will simplify the process for you. If clients are unclear about the procedures or legal issues, we are always ready to provide enthusiastic consultation and support.
Working Process at No. 1 Translation
1. Contact and Quotation
Receive documents from the client and verify the completeness and accuracy of the papers that need to be legalized.
2. Send Documents
Carry out the necessary procedures to consularly legalize the documents in accordance with legal requirements and the client's specifications.
3. Receive Results
Deliver the legalized documents to the client, ensuring that all procedures are completed promptly and accurately.
List of Service Offices
Hanoi Office:
Phone: 0243.784.2264 – 0243.519.0800
Email: hanoi@dichthuatso1.com
Address: 46 Hoang Cau, Dong Da
Ho Chi Minh City Office 1:
Phone: 028.62.60.86.86 – 028.62.96.7373
Email: saigon@dichthuatso1.com
Address: 187A CMT8, P4, Q3
Ho Chi Minh City Office 2:
Phone: 028.2253.8601 – 028.2253.8602
Email: hcm@dichthuatso1.com
Address: 166A Vo Thi Sau, P. Vo Thi Sau, Q3
Ho Chi Minh City Office 3:
Phone: 028.6286.4477 - 028.627.666.03
Email: saigon@dichthuatso1.com
Address: 345A Nguyen Trai, Nguyen Cu Trinh Ward, District 1
Danang Office:
Phone: 0236.62.76.777
E-mail: danang@dichthuatso1.com
Address: Room 4.2.3, 4th Floor, DanaBook Building, 76 Bach Dang
Certifications - Awards
We are proud to be recognized by prestigious organizations in Vietnam and around the world. These awards stand as a testament to our dedication, hard work, and success.
16 Years of Experience Since 2008
With extensive experience in the field of document certification/notarized translations, No. 1 Translation is confident in meeting all client requirements and handling even the most challenging cases.
