Are you planning to sign a contract with a Singaporean company, register a marriage, register a birth, apply for a work permit, or look for a job in the Lion City? Whatever the reason, your documents and records must be consular legalized for Singapore to be legally valid.
So, the questions that need to be clarified are:
- Which documents need Singapore consular legalization?
- What is the procedure for legalizing Vietnamese documents for use in Singapore?
- What is the procedure for legalizing Singaporean documents for use in Vietnam?
- How long is the validity of Singapore consular legalization?
In this article, No.1 Translation will guide you step by step through the consular legalization process for Singaporean documents as well as consular certification for Vietnamese documents.
No.1 Translation provides a COMPREHENSIVE Singapore consular legalization service – ONE-TIME QUOTE WITH NO ADDITIONAL FEES – handling all procedures on behalf of the client..
Singapore Consular Legalization and Consular Certification
According to Article 2 of Decree 111/2011/ND-CP, the regulations on Singapore consular legalization and certification are stated as follows:
- Singapore Consular Certification: This is the process by which the competent authorities of Vietnam verify the seal, signature, and title on Vietnamese documents, so that these documents are recognized and legally valid for use in Singapore.
- Singapore Consular Legalization: Conversely, Singapore consular legalization is the process by which the competent authorities of Vietnam verify the seal, signature, and title on documents issued in Singapore, so that these documents are recognized and legally valid for use in Vietnam.
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Singapore Consular Legalization for Vietnamese Documents for Use in Singapore
Where to Legalize Vietnamese Documents for Singapore Consular Use?
Singapore consular legalization in Hanoi::
Hanoi Consular Department – Ministry of Foreign Affairs (for documents issued from Da Nang northwards):
- Address: 40 Tran Phu, Dien Bien, Ba Dinh, Hanoi
- Phone: (84-24) 3823 2755
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Embassy of Singapore in Hanoi:
- Address: 41-43 Tran Phu, Dien Bien, Ba Dinh, Hanoi
- Phone: (84-24) 3823 2785
Singapore consular legalization in Ho Chi Minh City:
Ho Chi Minh City Department of Foreign Affairs:
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMC: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City
- Phone: 028 3822 4224
Singapore Consulate-General in Ho Chi Minh City
- Address: 11th Floor, Tower 2, 67 Le Loi Street, District 1, Ho Chi Minh City
- Phone: (84-28) 3822 4371
Detailed procedure
Step 1: Notarized translation into English
Bring the documents to be legalized to a state notary office or the Department of Justice for notarized translation.
Step 2: Apply for consular certification from the Vietnamese Ministry of Foreign Affairs
Prepare the following documents:
- Consular certification/legalization application form according to Form No. LS/HPH-2012/TK or a printed online legalization form from lanhsuvietnam.gov.vn
- Original passport or other valid ID + 01 copy if submitting in person; or a copy of the ID if submitting by post (no notarization required)
- Original documents to be legalized + 01 copy
- Notarized translation of the documents to be legalized + 01 copy
- 01 self-addressed envelope with recipient’s address and phone number (if submitting and receiving results by post)
- Other supporting documents if available
Submit the application to the Hanoi Consular Department, Ho Chi Minh City Department of Foreign Affairs, or another authorized agency of the Ministry of Foreign Affairs.
Step 3: Apply for consular certification at the Singapore Embassy/Consulate
Submit the documents already certified by the Vietnamese Ministry of Foreign Affairs to the Singapore Embassy or Consulate-General.
The processing time for Singapore consular legalization of Vietnamese documents is approximately 8–10 working days:
- Notarized translation time depends on the type and number of documents, averaging 1–3 working days
- Vietnamese Ministry of Foreign Affairs consular certification takes 1–5 working days
- Singapore Embassy/Consulate consular legalization in Vietnam takes 1 working day
Costs for consular legalization of Vietnamese documents for use in Malaysia at No.1 Translation
Service | Expense | Completion Time |
Notarized translation from Vietnamese into English | From 50,000 VND / page (See detailed pricing here) | 1–2 working days |
Consular certification at the Vietnamese Ministry of Foreign Affairs | Starting from 250,000 VND / stamp | 2–3 working days |
Consular legalization at the Embassy of Singapore | 2,000,000 VND / stamp | 3–5 working days |
Singapore Consular Legalization of Documents for Use in Vietnam
Below is the process for Singapore consular legalization of Singaporean documents for use in Vietnam.
Step 1: Notarization/Certification of Documents in Singapore
Take the documents to the Chamber of Commerce, a notary office, or a competent authority in Singapore for notarization/certification.
Step 2: Consular legalization at the Singapore Academy of Law with the following information:
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMC: 1 Supreme Court Lane, Level 5M, Singapore 178879
- Phone: +65 6332 4111
- Fax: +65 6332 4000
- Website: https://www.sal.sg/
- Working hours: 9:00 AM to 4:30 PM (Monday to Friday)
Step 3Consular legalization at the Embassy of Vietnam in Singapore
Prepare the required document set according to the Vietnamese Embassy in Singapore for consular legalization.
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMC: 10 Leedon Park, Singapore 267887
- Phone: +65 6250 2727
- Fax: +65 6250 2788
- E-mail: vnembassy.sg@mofa.gov.vn
- Website: Embassy of Vietnam in Singapore
- Working hours: 8:30 AM to 12:30 PM and 1:30 PM to 5:30 PM (Monday to Friday, excluding public holidays)
Step 4: Consular legalization at the Singapore Embassy/Consulate in Vietnam
Submit the documents for consular legalization to the Singapore Embassy in Hanoi or the Singapore Consulate-General in Ho Chi Minh City.
Step 5: Consular legalization at the Vietnamese Ministry of Foreign Affairs
Prepare the required documents and submit them to the Consular Department (Hanoi) or the Ho Chi Minh City Department of Foreign Affairs.
Step 6: Translate into Vietnamese for use in Vietnam (if necessary)
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Service | Expense | Completion Time |
Comprehensive consular certification/legalization in Singapore (including obtaining the Singapore Ministry of Foreign Affairs stamp and the Vietnamese Embassy in Singapore) | 6,500,000 VND / per document | 1 working week |
Notarized translation into Vietnamese | From 50,000 VND / page (See detailed pricing here) | 1–2 working days |
Comprehensive Singapore Consular Legalization/Certification Services at No.1 Translation
Do you want to use Vietnamese documents in Singapore or vice versa but are busy with a heavy workload and concerned about complex procedures? Let No.1 Translation handle everything for you!
We provide full-package Singapore consular legalization/certification services, completing all procedures on your behalf, tracking progress, and notifying you of results for free, helping you save time and effort while ensuring complete peace of mind!
Why choose No. 1 Translation?
- Full-package service: No.1 Translation provides a comprehensive service, from notarized translation, consular certification at the Ministry of Foreign Affairs, to consular legalization at the Singapore Embassy/Consulate-General.
- Reputable and Professional: Establishing credibility in the market with nearly 20 years of experience in translation, consular certification, and document legalization.
- Professional Team: No.1 Translation has a team of experienced translation and legal specialists who are well-versed in Singaporean laws and regulations, ensuring the highest quality service.
- Commitment to Speed: We pledge to complete the service in the shortest possible time, ensuring timely delivery and meeting clients’ urgent needs.
- Dedicated Support: No.1 Translation assists clients anytime, anywhere, answering all questions and providing detailed guidance on procedures.
Types of Documents Requiring Singapore Consular Legalization
Most documents issued in Singapore or Vietnam, intended for use in the other country, must undergo consular legalization. Common documents include:
Personal Documents:
- Birth certificate
- Marriage certificate
- Divorce certificate
- Criminal record
- Employment/experience verification
- Diplomas, certificates, academic transcripts
- Court documents
- Awards
- Appointment decisions
- Driver’s license
- Health certificates
Company/Business Documents:
- Certificate of business incorporation
- Business registration certificate
- Annual reports
- Customs declarations
- Certificate of free sale
- Bill
- Contracts and agreements
- Appointment decisions
- Certificate of Origin
- Quantity and quality certificates
- Analysis certificates
- Licenses, copyright registrations
- Tax reporting
- Audit report
Singapore Consular Legalization/Certification is a mandatory process when using Singaporean documents in Vietnam or Vietnamese documents in Singapore for purposes such as employment, business, commerce, personal legal procedures, marriage registration, divorce, birth registration, work permits, and more.
To save time and effort, you should use the full-package service of No.1 Translation. We are committed to providing professional, fast, and efficient services at reasonable costs. Contact No.1 Translation via Hotline 0934.888.768 / 0779.088.868 or visit our website: [https://www.dichthuatso1.com/](https://www.dichthuatso1.com/) for detailed consultation and dedicated support.
