Passport consular legalization is an important step to ensure that your documents are recognized and can be used in other countries. It facilitates international transactions or travel between countries. Let’s explore this service and the benefits it provides.
What Is Passport Consular Legalization?
Passport, also called a passport, is a type of document issued by the competent authority to a citizen of a country, certifying the right of that citizen to exit and enter the country. Typically, a passport contains basic information such as:
- Passport-sized photo (4×6 cm)
- Full name, date of birth
- Gender
- Nationality
- Passport number, date of issue, issuing authority, and expiration date
- Citizen ID number or personal identification number
- Position or title if it is a diplomatic passport, etc.
Passport consular legalization is the process by which the competent authority verifies the legality of the passport. They check the information, seals, and signatures on the passport to ensure its validity before it is used in Vietnam or abroad.
During consular legalization, the competent authority examines and certifies the passport’s legality so it can be used in Vietnam or other countries. The legalization is typically valid for three months, after which it must be renewed if continued use is required.
> > See more: Which Documents Require Consular Legalization?.
Is Passport Consular Legalization Required?
Ordinary passports are issued in a bilingual format, including the native language and English, and generally do not require consular legalization for standard use.
However, according to Circular No. 20/2015/TT-BTP, a passport does not need consular legalization when making certified copies or when notarizing signatures on translations.
The passport essentially functions like an international citizen ID issued by the government. Therefore, for ordinary purposes, using information from the passport only requires a certified copy, without the need for consular legalization.
However, if you need to use a specific page of the passport (for example, to swear a name at a consulate), you must photocopy that page, translate it, and complete the consular legalization procedure.
Typically, passport consular legalization is required in cases such as applying for a work permit, registering a company or foreign branch in Vietnam, or completing marriage procedures with a foreign national.
> > See more: Documents Exempt from Consular Legalization.
Cases Exempt from Passport Consular Legalization
The cases exempt from consular certification must follow the following general principles:
- Passports are exempt from consular legalization based on international agreements to which both Vietnam and the relevant country are parties, or according to the principle of reciprocity.
- Passports are transferred directly or through diplomatic channels between the competent authority of Vietnam and the competent authority of another country.
- Exemption from consular legalization as stipulated by Vietnamese law.
- Passports for which the receiving authority in Vietnam or the foreign country does not require consular certification or legalization, provided it complies with the legal regulations of each country.
> > See more: How Long Does Consular Legalization Take? Processing Time for Consular Legalization.
Detailed Passport Consular Legalization Procedures
There are two specific cases for passport consular legalization:
Consular Legalization of Foreign Passports for Use in Vietnam
- Step 1: Verify the legality of the documents at the competent authority of the issuing country in Vietnam.
- Step 2: Proceed with consular legalization of the passport at the Vietnamese diplomatic mission to enable its use within Vietnam.
- Step 3: Translate and notarize the legalized documents into Vietnamese for use in Vietnam.
- Step 4: The passport will be legally recognized and can be used in Vietnam.
Consular Legalization of Vietnamese Passports for Use Abroad
- Step 1: Translate and notarize the Vietnamese passport into English or the language of the country where it will be used.
- Step 2: Obtain consular certification at the Vietnamese Ministry of Foreign Affairs (Hanoi) or the Ho Chi Minh City Department of Foreign Affairs.
- Step 3: Proceed with consular legalization at the diplomatic mission or consular authority of the country where the passport will be used.
- Step 4: After completing the above procedures, the passport will be legally recognized and can be used in the required country.
See more: Instructions for Notarized Translation and Consular Legalization of Foreign Documents in Vietnam.
Latest Passport Consular Legalization Fees
The latest full-package Consular Legalization service pricing at Dịch Thuật Số 1.
| Content: | Price: |
| Certified Copy Fee: | 10,000 VND / 1 page |
| Translation fees from Vietnamese into foreign languages | From 49,000 VND / per original document page / 300 words |
| Notarization Fee for the Translation: | 50,000 VND / document |
| Consular Certification Fee (with Vietnamese Ministry of Foreign Affairs stamp): | 300,000 VND / stamp (Discounted to 250,000 VND / stamp for two or more documents) |
| Consular legalization fees at the Embassy or Consulate of Poland: | From 2,500,000 VND to 4,500,000 VND depending on the type of document |
> > See more: Consular Legalization and Certification at the Ministry of Foreign Affairs of Vietnam
Passport Consular Legalization Services at Dịch Thuật Số 1
At Dịch Thuật Số 1, we provide comprehensive consular legalization services for documents.
- Best Service Quality: Our team of experienced translators ensures accurate translations, guaranteeing the legality of the required documents.
- Transparent Process: Every stage of the process is carried out clearly and transparently. You will receive information about progress and service fees from the very beginning.
- Providing Both Hard and Soft Copies: Our service not only delivers notarized hard copy translations but also provides soft copies upon request, making it easy for you to store and share documents.
- Extensive Experience: With nearly 20 years of experience in consular legalization, we have successfully completed numerous legalization requests for various types of documents.
- Reasonable Pricing: Our services are offered at reasonable rates, tailored to the needs of our clients. We guarantee no additional costs will arise during the service process.
The passport consular legalization process can be quite complex. However, with the support of Dịch Thuật Số 1, you can complete the procedure quickly and accurately.
📞 Hanoi Hotline:: 0779 088 868 ✉ hanoi@dichthuatso1.com
📞 Hotline TP.HCM: 0934 888 768 ✉ saigon@dichthuatso1.com
🌐 Website: www.dichthuatso1.com
>> See more: Hộ Chiếu Có Cần Dịch Thuật Không? Giải Đáp Theo Quy Trình Mới Nhất 2025.
