Consular legalization of marriage certificates plays an important role in procedures related to marriage, residency, and ensuring legal rights. This process not only certifies the validity of a marriage certificate abroad but also facilitates couples in completing related administrative procedures. So, what steps does this process involve and what are the costs? Let’s explore the details with Dịch Thuật Số 1 in the article below.
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What Is Consular Legalization of a Marriage Certificate?
Consular legalization of a marriage certificate is the process by which the competent authority of the country where the document will be used verifies the seal, signature, and title on the marriage certificate that has been consularly certified by the competent authority of the issuing country.
The consular legalization process for marriage certificates may vary depending on the country, and strictly following the regulations of each party will ensure the procedure is handled quickly and accurately.
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Regulations on Consular Legalization of Marriage Certificates
Regulations on Consular Legalization of Marriage Certificates According to Decree 23/2015/ND-CP According to Clause 1, Article 20, when certifying a copy from an original document with foreign elements, the document must be consularly legalized. Specifically:
1. Regulations on Consular Legalization of Marriage Certificates According to Decree 23/2015/ND-CP
According to Clause 1, Article 20, when certifying a copy from an original document with foreign elements, the document must be consularly legalized. Specifically:
- The person requesting certification must present the original document along with the copy to be certified.
- Nếu giấy tờ do cơ quan nước ngoài cấp (bao gồm giấy đăng ký kết hôn) thì phải được hợp pháp hóa lãnh sự trước khi thực hiện chứng thực bản sao, trừ trường hợp được miễn theo:
- Điều ước quốc tế mà Việt Nam là thành viên.
- Nguyên tắc có đi có lại với quốc gia cấp giấy tờ.
This emphasizes that marriage certificates with foreign elements will not be directly recognized without undergoing the consular legalization process.
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2. Circular 01/2020/TT-BTP
Article 6 of this Circular specifies certain types of documents that do not require consular legalization when certifying a copy from the original.
However, marriage certificates are not included in the list of exempted documents. Therefore, this type of document must be consularly legalized before copy certification or carrying out administrative procedures in Vietnam.
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When Is Consular Legalization of a Marriage Certificate Required?
You need to carry out consular legalization in the following cases:
- Marrying a foreign national and needing to use the marriage certificate in another country.
- Settling or residing long-term abroad.
- Completing procedures related to joint property or legal rights overseas.
- Using the document for visa applications, residence permits, or insurance registration in another country.
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Consular Legalization Procedure for Foreign Marriage Certificates to Be Used in Vietnam
The legalization procedure can be carried out in Vietnam or abroad, depending on the specific requirements of each country and the relevant authorities, to ensure the documents meet all legal requirements at the place of use. The detailed steps are as follows:
1. Carried Out in Vietnam
Step 1: Consular Certification
Bring the marriage certificate to be legalized along with a translation into Vietnamese or English (if the document is not in either language) to:
- The Embassy/Consulate of the country that issued the document.
- Or the competent diplomatic authority responsible for consular certification.
The document will be consularly certified with an official stamp.
Step 2: Consular Legalization
Prepare the following dossier and submit it to:
- Department of Consular Affairs – Ministry of Foreign Affairs of Vietnam at 40 Tran Phu, Ba Dinh District, Hanoi.
- Or the Ho Chi Minh City Department of Foreign Affairs at 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City.
The profile includes:
- Application form for consular legalization (This form if certified at the Department of Consular Affairs in Hanoi)
- Original valid citizen ID card or passport.
- Original and copy of the marriage certificate that has been consularly certified in Step 1.
- Other related documents, if required by the receiving authority.
2. Carried Out in the Country That Issued the Marriage Certificate
Step 1: Consular Certification
Bring the marriage certificate along with a translation into Vietnamese or English to the Ministry of Foreign Affairs of the issuing country to request consular certification.
Note the requirements of the host country regarding certification on the original document or the translation.
Step 2: Consular Legalization
Prepare the dossier and submit it to the Vietnamese Embassy in the host country.
The profile includes:
- Application form for consular legalization.
- Original valid citizen ID card or passport.
- Original and copy of the marriage certificate that has been consularly certified in Step 1.
- Other related documents as required by the receiving authority.
Consular Certification of Marriage Certificates Issued in Vietnam for Use Abroad
The following steps are carried out to ensure a Vietnamese marriage certificate is recognized abroad:
Step 1: Notarized Translation of the Marriage Certificate
Translate the marriage certificate into English or the language of the country where it will be used. Then, notarize the translation to ensure its validity.
Step 2: Complete the Consular Certification Application Form
Access the online public service of the Vietnamese Ministry of Foreign Affairs and fill out the consular certification/consular legalization application form online.
Step 3: Submit the Dossier and Application Form
Submission locations:
- Department of Consular Affairs – 40 Tran Phu, Ba Dinh, Hanoi
- Department of Foreign Affairs – 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City
Step 4: Receive Results by Appointment
The consular certification results will be issued within the prescribed timeframe.
Step 5: Schedule an Appointment at the Foreign Embassy in Vietnam
After obtaining the consularly certified documents, schedule an appointment at the Embassy or Consulate of the country where the marriage certificate will be used.
Step 6: Submit the Dossier and Pay Fees at the Foreign Embassy
Submit the documents along with the applicable fees as instructed by the foreign Embassy or Consulate in Vietnam.
Consular Legalization Fees for Marriage Certificates
The consular legalization fees include:
- State fee: 30,000 – 100,000 VND per transaction, depending on the type of certification and the country involved.
- Notarized translation fee: 100,000 – 500,000 VND per page (depending on the language and service provider).
- Service support fee: If using translation companies, fees range from 500,000 – 2,000,000 VND depending on urgency and the number of documents.
- Express delivery fee (if applicable): 50,000 – 300,000 VND depending on the shipping service.
Bảng giá cho dịch vụ Hợp pháp hoá lãnh sự trọn gói tại Dịch Thuật Số 1 để Hợp pháp hóa giấy tờ cấp tại Việt Nam cần sử dụng tại nước ngoài:
| Content: | Price: |
| Certified Copy Fee: | 10,000 VND / 1 page |
| Giá dịch thuật từ tiếng Việt sang tiếng nước ngoài: | From 49,000 VND / per original document page / 300 words |
| Notarization Fee for the Translation: | 50,000 VND / document |
| Consular Certification Fee (with Vietnamese Ministry of Foreign Affairs stamp): | 300,000 VND / stamp (Discounted to 250,000 VND / stamp for two or more documents) |
| Consular legalization fees at the Embassy or Consulate of Poland: | From 2,500,000 VND to 4,500,000 VND depending on the type of document |
Note: Clients may choose to use our service for any specific step(s) and complete the remaining steps on their own. No.1 Translation will only charge for the steps that the client requests us to handle.
Consular legalization of marriage certificates is an important procedure to ensure that marriage documents are legally recognized in another country. This process requires accuracy in translation, certification, and legalization according to the regulations of both countries.
To save time and reduce effort, you can choose the comprehensive service of Dịch Thuật Số 1. With our experience and professional team, we not only provide notarized translation but also handle the entire process from consular certification to consular legalization, helping you complete the procedure quickly and efficiently. Let our experts manage every step, so you can confidently use your marriage certificate in any country.
