Full-package consular legalization procedure for the Czech Republic
During work, study, or residence in the Czech Republic, you may need to legalize Vietnamese consular documents for legal use in this country. At the same time, if you are a Vietnamese citizen needing to use documents from the Czech Republic in Vietnam, legalization is also an essential step. However, this procedure is often complex and requires high accuracy.
Understanding these difficulties, No.1 Translation is proud to offer full-package consular legalization services for the Czech Republic, supporting customers to complete all procedures quickly and ensuring documents are legally valid as required. Below is a detailed guide on the consular legalization procedure for the Czech Republic.
Documents exempt from Czech Republic consular legalization
According to international agreements signed between Vietnam and Czechoslovakia (now the Czech Republic), certain documents are exempt from consular legalization. Specifically:
1. Types of Civil and Criminal Documents Exempt from Czech Consular Legalization
- Includes: Documents related to civil, family, labor, and criminal matters.
- Authorities involved: Competent state authorities of both parties.
- Legal basis: Article 13, 1982 Mutual Legal Assistance Agreement (signed with Czechoslovakia).
2. Documents under the authority of consular officers
- Includes: Documents issued by a country’s representative office in the other country.
- Authorities involved: Diplomatic or consular representative offices of Vietnam in the Czech Republic and vice versa.
- Legal basis: Article 40, 1980 Consular Agreement (signed with Czechoslovakia).
Consular legalization procedure for Vietnamese documents for use in the Czech Republic
To have Vietnamese documents recognized and legally used in the Czech Republic, you need to follow the consular legalization steps according to a specific procedure. Below is a detailed guide:
Step 1: Obtain Original Documents from Competent Authorities in Vietnam
You need to prepare and request the original documents from competent authorities in Vietnam, for example:
- Birth certificate, marriage certificate: Request at the People’s Committee of the commune/ward where registered.
- Divorce extract: Request at the People’s Court that handled the case.
- Academic certificates, transcripts: Request at the school or educational institution.
Note: Ensure these documents are issued according to regulations and are still valid.
Step 2: Translate Documents into Czech (If Needed)
Some authorities in the Czech Republic require documents to be translated into Czech or English. Therefore, you need to:
- Choose a reputable translation unit: Documents must be translated by a sworn translator or certified by a notary.
- Ensure translation quality: The content of the translation must be accurate, faithful, and in the format required by the Czech authorities.
Step 3: Authenticate Signatures and Seals at Competent Authorities in Vietnam
After obtaining the original documents and translations (if needed), you need to authenticate the documents at competent authorities in Vietnam:
Locations:
- Consular Department – Ministry of Foreign Affairs (Hanoi): No. 40 Tran Phu, Ba Dinh, Hanoi
- Ho Chi Minh City Department of Foreign Affairs: No. 6 Alexandre de Rhodes, District 1, HCMC
Documents to be submitted:
- Application form for consular legalization (as per regulations).
- Documents to be legalized (original or notarized copy).
- Notarized translation (if any).
- Copy of ID card/passport of the applicant.
- Other documents (if any).
Procedure: The authority will verify the legality of signatures and seals on the documents and affix an authentication stamp to confirm their validity.
Authentication fee: 30,000 VND per stamp.
Step 4: Legalization at the Embassy of the Czech Republic in Vietnam
After being authenticated by Vietnamese authorities, the documents need to be legalized at the Embassy of the Czech Republic. This is the final step for the documents to be legally used in the Czech Republic.
Locations: Embassy of the Czech Republic in Hanoi
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMC: 13 Chu Văn An Street, Điện Biên, Ba Đình, Hanoi
- Phone: 024 3845 4131
- Website: https://mzv.gov.cz/hanoi
Procedure:
- Submit the authenticated documents along with the translation (if any) to the Embassy.
- The Embassy will review, verify, and affix the legalization stamp.
Note: The Embassy may request additional information or documents depending on the type of document and its intended use.
Step 5: Receive Legalized Documents and Use Them in the Czech Republic
After completing the above steps, you will receive the legalized documents and can legally use them in the Czech Republic. These documents can serve purposes such as studying, working, residing, or other personal needs.
Full-package Greece consular legalization service at No.1 Translation
No.1 Translation is proud to be a reputable provider of full-package consular legalization services for the Czech Republic, offering convenience and peace of mind to customers in preparing and completing the necessary procedures.
With over 16 years of experience in legalization, we have earned trust and high praise from our clients thanks to our superior service quality and professional team.
Why choose to legalize at No.1 Translation?
- Fast and efficient workflow: We apply a streamlined, quick workflow that helps clients save time. The preparation and completion of procedures and documents are ensured to be the fastest, meeting the promised schedule.
- Absolute information confidentiality: All information related to clients’ consular legalization will be kept strictly confidential, ensuring it is not leaked or disclosed externally.
- Professional staff: We have a team of experienced consultants and experts with high professional qualifications, always ready to advise on the most optimal consular legalization solutions that best meet clients’ needs.
- Reasonable pricing and flexible warranty service: We are committed to providing consular legalization services at reasonable, competitive prices, along with a flexible warranty, ensuring clients have complete peace of mind throughout the service process.
Service Type |
Expense |
|---|---|
10,000 VND / 1 page | |
Translation from Vietnamese to Czech | 310,000 VND / per original page / 300 words. |
40,000 VND / document | |
Consular certification (stamp of Vietnam Ministry of Foreign Affairs) | 300,000 VND / 1 stamp (250,000 VND / 1 stamp if the customer makes 2 or more documents) |
From 2,500,000 VND to 4,500,000 VND depending on the document |
Consular legalization procedure for Czech documents for use in Vietnam
When you need to use documents issued in the Czech Republic in Vietnam, consular legalization is mandatory. This process ensures that your documents are legally recognized by the authorities in Vietnam. Below is a detailed guide on the steps to follow:
Step 1: Obtain Original Documents in the Czech Republic
First, ensure that the documents you want to use in Vietnam are originals or valid copies issued by competent authorities in the Czech Republic.
Some common documents:
- Birth certificate, marriage certificate, death certificate: Request at the local civil registry office (Matrika).
- Educational documents (degrees, transcripts): Request at the school or educational institution in the Czech Republic.
- Civil status confirmation, criminal record: Request at the competent authorities or the Ministry of Justice of the Czech Republic.
Note: Carefully check the information on the documents to avoid errors or omissions.
Step 2: Legalize Documents at Competent Authorities in the Czech Republic
After obtaining the originals, the next step is authentication at the Ministry of Foreign Affairs of the Czech Republic to ensure legal validity.
Procedure: Prepare the documents for authentication.
Submit the application at the Ministry of Foreign Affairs of the Czech Republic.
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMC: Černínský palác, Loretánské nám. 101/5, 118 00 Praha 1-Hradčany, Czech Republic
- Phone: +420 224 181 111
Wait for confirmation and for the authentication stamp to be affixed to the documents.
Note: Some documents may require a translation into Vietnamese for the next step.
Step 3: Translate Documents into Vietnamese (If Needed)
To use documents in Vietnam, some authorities may require them in Vietnamese. Therefore, you need to translate the documents into Vietnamese by:
- Sworn translators in the Czech Republic: The translations must be recognized by competent authorities.
- Ensure translation accuracy: The content must be faithful, correct, and appropriate for its intended use.
Step 4: Legalization at the Vietnamese Embassy in the Czech Republic
After the documents have been authenticated by the Ministry of Foreign Affairs of the Czech Republic, you need to perform consular legalization at the Vietnamese Embassy to be recognized in Vietnam.
Procedure:
- Submit the authenticated originals along with the Vietnamese translation (if required).
- Complete the consular legalization application form (download the form from the Vietnamese Embassy website in the Czech Republic).
- Pay the fees according to embassy regulations.
- Wait for processing and receive the legalized documents.
Step 5: Use Legalized Documents in Vietnam
After completing the above steps, your documents are legalized and can be legally used in Vietnam. Vietnamese authorities, organizations, or businesses will accept and process procedures based on these documents.
List of Countries for Legalization
Consular legalization of documents from the Czech Republic for use in Vietnam or vice versa is an important process that requires high accuracy at every step. If you find this procedure too complicated or do not have enough time to handle it yourself, No.1 Translation is the optimal solution.
With an experienced team, we are committed to providing full-package, fast, and professional consular legalization services. You only need to provide the documents; leave the rest to us! Contact No.1 Translation now for free support and consultation.
