In Vietnam, the Ministry of Foreign Affairs plays a key role in carrying out the legalization and consular certification procedures.
The following article will provide detailed information on the legalization and consular certification process at the Ministry of Foreign Affairs of Vietnam, along with useful details that you need to know about this process.
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What is Consular Legalization at the Ministry of Foreign Affairs?
The Ministry of Foreign Affairs is the only authority authorized to carry out consular legalization for documents within the jurisdiction of the Vietnamese Government.
Consular Legalization at the Ministry of Foreign Affairs is the process of verifying the legality of documents issued by competent authorities in Vietnam, carried out by the Consular Department – Ministry of Foreign Affairs.
Once legalized, the documents will be recognized by foreign authorities, facilitating the following processes:
- Application for visas, residency, or enrollment.
- Registration for marriage, divorce, or inheritance.
- Business operations, investment.
- Diplomatic activities, international cooperation.
- And other services.
>>> Learn more: What is Consular Authentication – Consular Legalization?
Distinguishing the Ministry of Foreign Affairs from other competent consular certification authorities
- Ministry of Foreign Affairs of Vietnam: The main authority responsible for consular certification of Vietnamese documents and records.
- Consular Department: A department within the Ministry of Foreign Affairs, responsible for consular certification at its main office in Hanoi.
- Ho Chi Minh City Department of Foreign Affairs: The authorized agency for receiving and processing consular certification applications in the southern region.
>>> See more: Hague Convention and its Meaning in Consular Legalization
Consular Legalization Documents at the Ministry of Foreign Affairs
When you need consular certification for Vietnamese documents to be used abroad
- A consular certification application form, as per form LS/HPH-2012/TK, or a printed version from the website lanhsuvietnam.gov.vn.
- The original identification documents: Identity card, passport, or valid substitute documents (if submitting directly). If submitting by post, a photocopy of the identification document is required.
- Documents or materials requested for consular certification: Provide the original or a notarized copy.
- One photocopy of the document/material requested for consular certification.
- One envelope with the recipient's address clearly written (if the documents are sent by post and the result is requested to be returned by post).
When You Need Consular Certification for Foreign Documents to Be Used in Vietnam
- Consular certification/legalization application form LS/HPH-2012/TK or online here
- The original identification documents: Identity card, passport, or valid substitute documents (if submitting directly). If submitting by post, a photocopy of the identification document is required.
- Documents or materials requested for consular legalization: The documents must be certified by a foreign diplomatic mission, consular agency, or another authorized agency carrying out consular functions.
- One photocopy of the document/material requested for consular legalization.
- One translation of the document/material requested for consular legalization into Vietnamese or English (if necessary). The translation does not need to be notarized.
- One photocopy of the translation of the document/material.
- One envelope with the recipient's address clearly written (if the documents are sent by post and the result is requested to be returned by post).
Note: The staff receiving the documents may request the applicant to present additional original documents/materials and provide one photocopy of the document/material if necessary to verify the authenticity of the documents/materials being consular certified.
Where to Submit Documents
The competent authority that receives consular legalization applications includes:
Consular Department in Hanoi
- 40 Tran Phu Street, Dien Bien, Ba Dinh, Hanoi
- Phone: 02437993125
- Website: https://lanhsuvietnam.gov.vn/default.aspx
- Email: cls.mfa@mofa.gov.vn
- Working hours: Monday – Friday: 8:30 AM – 11:00 AM and 2:00 PM – 4:00 PM; Saturday: 8:30 AM – 11:00 AM, except for holidays and Tết.
Ho Chi Minh City Department of Foreign Affairs
- Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City
- Phone: 02838224224
- Website: http://www.mofahcm.gov.vn/vi/
- Email: sngoaivu@tphcm.gov.vn (Office); banbientap@mofahcm.gov.vn (Website editorial team)
- Working hours: Monday to Saturday morning: 07:45 AM – 11:30 AM and 01:15 PM – 04:45 PM
>>> See more: How long does consular legalization take??
Processing Documents
The documents will be reviewed by the competent authority, which will verify the validity of the seals, signatures, and titles on the documents. If the documents are valid, the authority will proceed with consular certification and affix the certification seal on the documents.
Receiving Results
- The applicant can receive the results directly at the submission location or by post if registered in advance.
- The processing time typically ranges from 1 to 5 business days, depending on the nature and volume of the documents.
Consular Certification Fees
- Applicants for consular certification must pay the fees as stipulated by the Ministry of Finance.
- If submitting the documents by post, additional two-way postage fees will apply.
Documents Typically Required for Consular Certification
- Birth certificate, marriage certificate.
- Degrees, certificates.
- Notarized documents, power of attorney.
- Other administrative and commercial documents.
>>> See more: Which documents are exempt from consular legalization??
Consular Certification Services at No. 1 Translation
No. 1 Translation offers comprehensive consular certification services, helping you complete procedures quickly and accurately. We guarantee:
- Detailed consultancy and free assessment: Our team of experts will consult and assess your documents to ensure they meet all legal requirements.
- Notarized translation: Professional notarized translation services for the necessary documents.
- Consular certification at the Ministry of Foreign Affairs: We handle consular certification at the Ministry of Foreign Affairs of Vietnam.
- Document delivery to your doorstep: We ensure safe and prompt delivery of completed documents to your address.
Complete Consular Legalization / Certification Services at the Ministry of Foreign Affairs of Vietnam:
- Service fee: 300,000 VND / stamp and 250,000 VND / stamp if processing two or more stamps.
- Required documents: The original document.
- Completion time: 2-3 business days.
Our services:
- Japanese consular legalization
- Chinese consular legalization
- Australian consular legalization
- Romanian consular legalization
- And over 100 other countries
With No. 1 Translation's comprehensive service, you can be completely assured of the quality and legality of the documents being processed. Our team of experts is always ready to assist and accompany you throughout the consular certification process. If you need further consultation or assistance regarding the procedures and services for Consular Legalization / Certification at the Ministry of Foreign Affairs of Vietnam, please contact us.
