Are you in need of Belgium consular legalization? Would you like to learn more about the Belgian Consulate in Ho Chi Minh City or other regions? Are you unsure about the required procedures and documents?
This article will provide detailed guidance on the necessary steps and procedures for legalizing your documents. In addition, No.1 Translation offers a comprehensive service package, ensuring a fast and accurate process. Let us help you save time and effort.
What is Belgium consular certification/legalization?
Vietnam and Belgium have not yet signed any bilateral or multilateral agreements to simplify document legalization procedures. Therefore, to use your documents in Belgium, you must complete the consular legalization process to ensure that the documents are recognized by the competent Belgian authorities.
Consular legalization certifies that:
- The original signature and seal on the document are valid.
- The document is issued by a competent authority in Vietnam.
The legalization process consists of two main steps:
- Legalization in Vietnam: The document must be authenticated by the competent authority in Vietnam that issued it (for example: the Department of Justice, the Passport Department, etc.).
- Legalization in Belgium: After being legalized in Vietnam, the document must be submitted to the Embassy/Consulate of Belgium in Vietnam for consular legalization.
Agencies Responsible for Belgium Consular Legalization
Belgian Consulate in Ho Chi Minh City (Consulate General of Belgium in Ho Chi Minh City)
- Address: IBC Building, 4th Floor, Room C4, 1A Me Linh Square, District 1, Ho Chi Minh City
- Phone:
- M: +84 978 015 488
- T: +84 28 38 299 188
- E-mail: info@hcmbelgiumconsulate.vn
- Working hours: Monday and Thursday, from 9:00 a.m. to 12:00 p.m.
Note: The Belgian Consulate provides administrative support services, does not process visa applications, and only accepts visitors by appointment.
Belgian Embassy in Hanoi
- Address: Hanoi Tower, 9th Floor, 49 Hai Ba Trung, Hanoi.
- Contact number: +84 24 393 461 79
- E-mail: hanoi@diplobel.fed.be
- Emergency phone: +84 91 322 15 00 (For Belgian citizens in Vietnam in case of emergencies outside the embassy’s working hours).
- Working hours: Monday to Friday, from 9:00 a.m. to 12:00 p.m. and 1:30 p.m. to 4:00 p.m.
>>> See more: Thông tin Đại sứ quán Bỉ tại Việt Nam
Note:
- The Belgian Embassy only accepts visitors by appointment.
- The Belgian Embassy does not process visa applications.
- To make an appointment, please contact them by phone or email.
Vietnamese Embassy in Belgium
- Address: Av. Maurice 2A, 1050 Ixelles, Belgium
- Phone: (+32 0) 23 792 737
- Fax:(+32 0) 23 749 376
- E-mail: vnemb.brussels@skynet.be
- Website: vnembassy-bruxelles.mofa.gov.vn
Procedures for Legalizing Documents Issued in Vietnam for Use in Belgium
Step 1: Prepare the documents:
- The original document or a certified copy of the document to be legalized.
- A translation of the original document into French, Dutch, German, or English. The translation must be done by a certified translator in Vietnam or Belgium.
- A consular legalization application form (you can download the form from the Belgian Embassy in Hanoi’s website or obtain it directly at the embassy).
>>> See more:
- Translation of documents from Vietnamese to French
- Translation of documents from Vietnamese to German
- Translation of documents from Vietnamese to English
Step 2: Authentication at the Vietnamese Ministry of Foreign Affairs
After notarization, bring the certified copy to the Vietnamese Ministry of Foreign Affairs to complete the consular legalization procedure. Pay the applicable fee and receive a receipt with the scheduled date to collect the legalized document.
Step 3: Consular legalization at the Belgian Embassy in Hanoi
After receiving the documents from the Vietnamese Ministry of Foreign Affairs, submit them to the Belgian Embassy. Once legalized at the Belgian Embassy, the documents will be officially recognized and valid for use in Belgium.
Procedures for Legalizing Belgian Documents for Use in Vietnam
Step 1: Prepare the application
- The original document or a certified copy of the document to be legalized.
- A translation of the original document into Vietnamese.
Step 2: Legalization in Belgium
- Legalization at the Belgian Ministry of Foreign Affairs.
- Legalization at the Vietnamese Embassy in Brussels.
Step 3: Belgium Consular Legalization in Vietnam
Legalization at the Vietnamese Ministry of Foreign Affairs (or the Ho Chi Minh City Department of Foreign Affairs for documents issued in Ho Chi Minh City).
Step 4: Legalization at the Belgian Embassy
After the document has been legalized by the Vietnamese Ministry of Foreign Affairs, you must proceed with consular legalization at the Belgian Embassy in Hanoi or the Belgian Consulate in Ho Chi Minh City.
>>> See more:
OTHER IMPORTANT NOTES:
- All diacritical marks in names recorded on civil status documents (e.g., birth certificates) must be accurately and consistently reflected in the translation. This applies to all proper names appearing in the document.
- The consular certification issued by the Vietnamese Ministry of Foreign Affairs is valid for 6 months.
- Consular legalization is not required for translations performed by sworn translators registered with the Belgian Ministry of Justice.
- The original document or a certified copy/extract of civil status records (birth certificate, marriage certificate, death certificate, etc.) has the same legal value as the original and must be issued by the local authority where the original was registered. To obtain a certified copy/extract in Vietnam, the applicant must contact the local authority that issued the original.
Comprehensive Belgium Consular Legalization Service at No.1 Translation
No.1 Translation offers a comprehensive service package for the Belgium consular legalization process, including:
- Detailed advice and guidance on procedures and required documents.
- Translation and notarization of documents.
- Submit documents and monitor the legalization process at the competent authorities.
- Receive and deliver legalized documents to customers.
With many years of experience in handling Belgium consular legalization procedures, we have helped thousands of clients save time and effort. Our team of specialists has in-depth knowledge of the processes and requirements of the authorities, ensuring that every procedure is carried out quickly and accurately.
Costs and Completion Time
- Service Fees: Fees depend on the type of document and the number of pages to be legalized. Please contact us for a detailed quotation.
- Completion Time: Typically 7–10 working days. For urgent cases, we offer expedited processing for an additional fee.
- Note: The Belgian Embassy will legalize all types of documents, whether for visa purposes or not. However, if the documents to be legalized are not intended for visa applications, clients will need to pay an additional service fee.
Let No.1 Translation help you save time and effort with our professional and reliable Belgium consular legalization full-service package.
