Comprehensive Latvia consular legalization service
No.1 Translation is proud to be Vietnam’s leading provider of consular legalization and consular certification services for Vietnamese documents used in Latvia as well as documents issued by Latvia that need to be used in Vietnam.
Consular legalization is a mandatory step for documents from Latvia to have legal validity in Vietnam. This procedure ensures that the documents are recognized and valid for various purposes such as studying abroad, marriage, employment, or business. With a process requiring accuracy and strict legal compliance, No.1 Translation provides a comprehensive, fast, and efficient Latvia consular legalization service.
What is Latvia consular legalization?
Latvia consular legalization is the process of certifying documents issued by competent authorities in Latvia so that they are recognized and legally valid in Vietnam. This procedure ensures that the documents are not only valid in Latvia but also vice versa.
Latvia is a member of the 1961 Hague Convention, using the Apostille mechanism for document authentication. However, Vietnam has not joined this Convention, so you must carry out consular legalization at competent authorities for documents from Latvia to be recognized in Vietnam.
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Which documents require Latvia consular legalization?
Below is a list of common types of documents that require Latvia consular legalization:
1. Latvia Consular Legalization for Personal Documents
- Degrees and transcripts: Including graduation certificates, academic transcripts, TEFL, TESOL certificates, etc.
- Birth certificates (birth extracts)..
- Marriage certificate, single status certificates, divorce certificates.
- Death certificates, name change confirmation.
- Criminal record certificates (CRB).
- Work experience confirmation.
2. Business and Legal Documents
- Company incorporation certificates.
- Company charter, business registration dossiers.
- Resolutions, meeting minutes.
- Annual tax declarations, tax certificates.
- Accounting books, business documents.
- Contracts, business agreements.
3. Other Legal Documents
In addition to the documents listed above, any document issued by competent authorities in Latvia that needs to be used in Vietnam must undergo consular legalization.
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Consular legalization procedure for Vietnamese documents used in Latvia
Consular legalization of documents is an important step to ensure that Vietnamese documents are legally recognized in Latvia. This process includes four main steps:
Step 1: Notarized Translation (If Needed)
If the original documents are in Vietnamese and the receiving authority in Latvia may require a translation into Latvian or English, it is recommended to choose reputable translation companies to ensure the translation is accurate and faithful to the original content.
Step 2: Authentication in Vietnam
To have the documents legally recognized, the next step is authentication at competent authorities in Vietnam. This process is divided into two cases:
2.1. Authentication at the Provincial/City Department of Justice
Applies to documents issued by provincial/city administrative agencies or organizations not under central authorities, such as birth certificates, marriage certificates, diplomas, criminal record certificates, death certificates, powers of attorney, etc.
Where to process: Department of Justice in the province/city where the documents were issued.
Prepare a complete dossier, including:
- Original documents to be authenticated.
- Notarized copies (if required by the authority).
- Notarized translation (if needed).
- Authentication application form (as provided by the Department of Justice).
- Identification: Citizen ID card or passport.
Submit the dossier at the Department of Justice: Bring the complete documents to the Department of Justice where the original documents were issued.
Pay the authentication fee: According to the authority’s prescribed rates.
Receive the result: The authentication result is usually returned within the scheduled time (3–5 working days or as specified).
2.2. Authentication at the Consular Department – Ministry of Foreign Affairs
Applies to documents issued by central authorities or by the Vietnamese Embassy/Consulate abroad.
Common documents: Documents from central ministries (business registration certificates, company establishment decisions, contracts, certificates of origin, etc.), documents issued by the Vietnamese Embassy/Consulate abroad.
Where to process: Consular Department – Ministry of Foreign Affairs (Hanoi or Ho Chi Minh City).
- Consular Department, Ministry of Foreign Affairs (Hanoi): No. 40 Tran Phu, Ba Dinh, Hanoi.
- Ho Chi Minh City Department of Foreign Affairs: No. 6 Alexandre de Rhodes, District 1, HCMC
Step 3: Consular Legalization at the Embassy or Competent Authority of Latvia
Since Latvia currently does not have a diplomatic representation in Vietnam, consular legalization must be carried out in one of the following ways:
3.1. Consular Legalization at a Third Country Representing Latvia in Vietnam
You can carry out consular legalization at the diplomatic mission of the European Union (EU), as this authority can represent Latvia’s interests in Vietnam.
- Address: 54 Lieu Giai Street, Ngoc Khanh, Ba Dinh, Hanoi
- Phone: 024 3941 0099.
Note: Before visiting, contact them by phone to confirm required documents, legalization fees, and processing times.
3.2. Consular Legalization at the Ministry of Foreign Affairs of Latvia
After the documents have been authenticated in Vietnam, you can send them to the Ministry of Foreign Affairs of Latvia for consular legalization.
This method is usually used when you have a recipient in Latvia who will submit the documents directly to the Ministry of Foreign Affairs of Latvia to complete the legalization step.
Full-package consular legalization services at No.1 Translation
If you need consular legalization of documents from Latvia for use in Vietnam or vice versa, No.1 Translation is a reliable partner, helping you handle all procedures quickly, accurately, and efficiently.
Why choose the comprehensive consular legalization service of No.1 Translation?
- A professional team familiar with consular legalization procedures and legal regulations in both Latvia and Vietnam.
- Established relationships with relevant government agencies and Embassies/Consulates, ensuring fast processing of documents.
- Covers all steps from translation, notarization, consular certification, consular legalization to support in document submission and delivery at the relevant authorities.
- Commitment to no hidden fees and transparent pricing.
- Acts on behalf of clients with competent authorities in Latvia, the Vietnamese Ministry of Foreign Affairs, as well as Embassies/Consulates.
- Translations are carried out by language experts and notarized according to regulations.
Service Type |
Expense |
|---|---|
10,000 VND / 1 page | |
160,000 VND / 1 original document page / 300 words | |
40,000 VND / document | |
Consular certification (stamp of Vietnam Ministry of Foreign Affairs) | 300,000 VND / 1 stamp (250,000 VND / 1 stamp if the customer makes 2 or more documents) |
From 2,500,000 VND to 4,500,000 VND depending on the document |
Consular legalization procedure for Latvian documents used in Vietnam
To have documents from Latvia recognized and legally used in Vietnam, you need to follow the consular legalization steps outlined below:
Step 1: Notarization of Documents in Latvia (If Needed)
If the original documents do not have the signature and seal of a competent authority, or if the signature and seal are not recognized, notarization in Latvia is required.
Where to process: Notary Office in Latvia. Depending on the type of document, a notary specializing in the relevant field may be required.
Notarization procedure:
- Prepare the documents: Original documents to be notarized.
- Submit application at the notary office.
- Pay the notarization fee according to regulations.
- Receive the result: Documents after notarization.
Step 2: Consular Certification at the Ministry of Foreign Affairs of Latvia
Purpose: To certify the legality of the notary’s signature and seal or the issuing authority’s signature and seal.
Where to process: Ministry of Foreign Affairs of Latvia.
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMCK. Valdemara Street 3, Riga LV-1395, Latvia
- Phone: +371 67016201
- E-mail: pasts@mfa.gov.lv
Prepare the documents:
- Original notarized documents (if required).
- Copy of the documents (if required)
- Consular certification request form (as per the Ministry of Foreign Affairs template).
- Identification: Passport or equivalent ID.
Step 3: Consular Legalization at the Vietnamese Embassy/Consulate in Latvia
Currently, Vietnam does not have an Embassy or Consulate in Latvia. Therefore, to legalize Latvian documents for use in Vietnam, you can carry out the process at a Vietnamese Embassy or Consulate in neighboring countries. Specifically, the Vietnamese Embassy in Sweden, which is concurrently accredited to Latvia, can assist you.
Vietnamese Embassy in Sweden contact information:
- Address: Örby Slottsväg 26, 12571 Älvsjö, Stockholm, Sweden
- Phone: +46 (0) 8 5562 1070.
- E-mail: info@vietnamemb.se
Before proceeding, you should contact the Embassy directly for detailed instructions on procedures and specific requirements. Additionally, if you have a representative or partner in Sweden, they can assist in submitting documents and receiving results.
Step 4: Notarized Translation in Vietnam (If Needed)
Notarized translation is required if the documents are in Latvian or English and the receiving authority in Vietnam requires a Vietnamese translation.
Where to process:
- Reputable translation company certified by competent state authorities in Vietnam.
- Notary office or Department of Justice with authority to notarize the translator’s signature.
List of Countries for Legalization
Consular legalization of Latvian documents is an important and complex procedure that requires understanding the legal regulations and processes at the competent authorities in both Latvia and Vietnam. However, with the support of experts and reputable consular legalization services, you do not need to worry about these procedures.
No.1 Translation, with an experienced team and professional workflow, will help you complete the consular legalization process quickly and accurately. We are committed to providing a comprehensive service that saves you time and effort.
If you need assistance with legalizing Latvian documents for use in Vietnam, do not hesitate to contact us today.
