Consular legalization of partnership contracts is a necessary procedure to ensure that contracts signed in Vietnam are legally valid abroad, and vice versa. This is a crucial step when working with international partners, requiring precision and strict compliance with legal regulations.
Consular Legalization Services for Partnership Contracts for Use in Vietnam
Currently, consular legalization services for partnership contracts intended for use in Vietnam are widely available. The procedure, steps, and required documents are as follows:
Purpose of Implementation
Consular legalization of partnership contracts is a necessary step to ensure the legal validity of foreign documents when used in Vietnam. This procedure is typically applied to contracts signed between foreign organizations or individuals and partners in Vietnam.
- Recognition of the contract’s legal validity: The legalized document will be valid for use in legal and commercial transactions in Vietnam.
- Submission to government authorities: For example, to the Department of Planning and Investment, Ministry of Industry and Trade, or the Department of Overseas Labor Management… in procedures such as obtaining permits, registering investments, establishing joint ventures, or setting up representative offices.
- Dispute resolution, if any: In the event of a dispute, a legalized contract can be recognized and considered by courts or arbitration bodies in Vietnam.
> > See more: Which Documents Require Consular Legalization?.
Procedures for Implementation in Vietnam
Consular legalization of partnership contracts prepared abroad is the process by which Vietnamese authorities verify and confirm the authenticity of signatures and seals on documents issued by foreign authorities. Once completed and certified, the contract becomes legally valid for use in Vietnam.
This process can be carried out directly in Vietnam or in the country that issued the contract, depending on each country’s regulations and specific conditions.
Step 1: Obtain Consular Certification from the Foreign Authority
- Bring the partnership contract along with a translation into Vietnamese or English (if the contract is not in either of these languages) to the consular office of the issuing country in Vietnam.
- This may be the embassy, consulate, or an accredited diplomatic office authorized to provide consular certification to authenticate the document.
Step 2: Consular Legalization at Vietnamese Authority Abroad
Prepare the following documents:
- Application form for consular certification/legalization;
- Original and copy of valid identification (ID card, citizen ID, or passport);
- Partnership contract already consularly certified (original and copy);
- Additional documents if required.
Step 3: Submit the Application
Submit your application at one of the following locations:
- Consular Department – Ministry of Foreign Affairs of Vietnam: 40 Trần Phú, Ba Đình District, Hanoi;
- Department of Foreign Affairs, Ho Chi Minh City: 6 Alexandre de Rhodes, Bến Nghé Ward, District 1.
Alternatively, you can contact the support service at Dịch Thuật Số 1 via:
📞 Hanoi Hotline:: 0779 088 868 ✉ hanoi@dichthuatso1.com
📞 Hotline TP.HCM: 0934 888 768 ✉ saigon@dichthuatso1.com
🌐 Website: www.dichthuatso1.com
Implementation Costs
- Translation from English to Vietnamese: From 49,000 VND/page + notarization fee from 50,000 VND
- Consular certification (Seal of the Consular Department – Department of Foreign Affairs, Vietnam): 300,000 VND/stamp (for 1 stamp) or 250,000 VND/stamp if applying for 2 stamps or more
- Embassy fee:** The consular legalization fee at the embassy varies depending on each specific case.
Note: Once all procedures are completed, your foreign partnership contract will be recognized in Vietnam and can be used in legal transactions, administrative procedures, or cooperative activities in accordance with the law.
> > See more: Documents Exempt from Consular Legalization.
Consular Legalization of Partnership Contracts in Vietnam for Use Abroad
Consular certification of partnership contracts in Vietnam for use abroad is an important procedure.
Purpose of Implementation
Consular certification/legalization of a partnership contract is the process by which Vietnamese authorities verify the authenticity of signatures and seals on a contract issued by domestic organizations. This ensures the document is valid and can be legally used in another country. Once certified by the competent Vietnamese authority, the document will proceed to the diplomatic representation of the country where it will be used for consular legalization.
Implementation Procedure
For documents issued in Vietnam intended for use abroad:
Step 1: Translation and Notarization
Translate the partnership contract into English or the official language of the receiving country and notarize the translated copy.
Step 2: Complete the Electronic Declaration Form
Fill out the consular certification/legalization form online at:
- Consular Department (Hanoi)
- Ho Chi Minh City Department of Foreign Affairs
Step 3: Submit the Application
Submit in person at one of the following two locations:
- Department of Consular Affairs – 40 Tran Phu, Ba Dinh, Hanoi
- Department of Foreign Affairs – 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City
Step 4: Receive the results
The application will be returned according to the appointment date indicated on the receipt.
Step 5: Schedule an Appointment with the Foreign Embassy in Vietnam
After completing the certification in Vietnam, contact the diplomatic mission of the country where the document will be used to proceed with the next consular legalization step.
Step 6: Submit Documents to the Foreign Diplomatic Mission
Prepare the required documents and pay the applicable fees according to the specific instructions of the foreign embassy or consulate in Vietnam.
> > See more: How Long Does Consular Legalization Take? Processing Time for Consular Legalization.
Implementation Costs
- Translation from Vietnamese to English: From 55,000 VND/page + notarization fee from 50,000 VND
- Consular certification (Seal of the Consular Department – Department of Foreign Affairs, Vietnam): 300,000 VND/stamp (for 1 stamp) or 250,000 VND/stamp if applying for 2 stamps or more
- Embassy Fee: The consular legalization fee at the embassy varies depending on the specific application.
Processing Consular Certification Applications
At the Ministry of Foreign Affairs (Vietnam):
- Verify the seal, signature, and official title against the provided template.
- If further verification is required, the Ministry will request confirmation from the issuing agency. The agency must respond in writing within 5 working days.
At Vietnamese Diplomatic Missions Abroad:
- Compare the certification information with the template provided by the Ministry of Foreign Affairs.
- If verification is needed, the diplomatic mission sends a request to the Ministry. The Ministry must respond in writing within 2 working days.
Processing Time: Normally: 1 working day from receipt of a complete and valid application. For applications with 10 or more documents, processing time may be extended but will not exceed 5 working days.
>> See more: Hợp Pháp Hóa Lãnh Sự Tại Cục Lãnh Sự / Sở Ngoại Vụ Tp.HCM.
Full-Service Consular Legalization for Cooperation Contracts
With over 15 years of experience in consular legalization and certification of cooperation contracts, Dịch Thuật Số 1 has established a strong reputation and high expertise in the market. We proudly offer a professional – fast – accurate – legally compliant service.
Key Advantages of Using Our Service:
- Clear and dedicated consultation: Guidance through the entire legalization process, from initial document preparation to receiving the final result.
- Direct handling of documents: No intermediaries involved, ensuring transparency and cost savings for clients.
- Up-to-date information: Continuous updates from relevant authorities, keeping clients informed about procedures and processing progress.
- Time and cost optimization: Efficient service to save both time and expenses.
- On-time delivery commitment: Clients can receive results directly at our office or via express delivery.
- Absolute confidentiality: Personal information and contract content are never shared with third parties.
- Legal compliance: We only handle valid and lawful documents, refusing any submissions that are invalid or illegal.
Full-Service Consular Legalization for Cooperation Contracts
- Step-by-step guidance and consultation: Clear, simple instructions from A to Z throughout the entire legalization process.
- Dedicated support staff: Assist with completing forms and preparing documents accurately.
- Full-service handling: Clients do not need to submit documents in person; Dịch Thuật Số 1 manages all procedures on your behalf.
- Fast-track processing: Support for urgent cases with reasonable fees.
- Progress tracking: Regular updates on the status of your documents.
- Notarized translation service, judicial translation if needed.
- Consular legalization submission: Obtain the legalization seal at the Consular Department – Ministry of Foreign Affairs or Ho Chi Minh City Department of Foreign Affairs, depending on your needs.
- Nationwide document delivery: Convenient service for clients located far from our offices.
The procedure of consular legalization of cooperation contracts is an essential step when expanding business cooperation to the international market. With an experienced team, clear procedures, and dedicated service, Dịch Thuật Số 1 will provide customers with the utmost support.
📞 Hanoi Hotline:: 0779 088 868 ✉ hanoi@dichthuatso1.com
📞 Hotline TP.HCM: 0934 888 768 ✉ saigon@dichthuatso1.com
🌐 Website: www.dichthuatso1.com
