Are you preparing to study abroad and need consular legalization of your study abroad documents to complete the process? At Dịch Thuật Số 1, we provide fast, accurate, and regulation-compliant consular legalization services. Our goal is to help you save time and effort while ensuring your documents are accepted by foreign consular authorities.
Demand for Consular Legalization of Study Abroad Documents in 2025
In 2025, the trend of studying abroad continues to rise sharply, leading to an increasing demand for consular legalization of personal and academic documents. This is a crucial step to ensure the legal validity of your records when submitting them to foreign universities or government agencies. From transcripts and diplomas to birth certificates and criminal record checks — all must be verified and recognized by both Vietnamese authorities and the embassy of the destination country.
With increasingly strict visa policies, preparing a complete and valid set of documents from the start not only saves time but also increases your chances of obtaining a student visa. Therefore, consular legalization has become an essential part of the study abroad journey for many Vietnamese students in 2025.
> > See more: Which Documents Require Consular Legalization?.
Is Consular Legalization of Study Abroad Documents Mandatory?
Whether consular legalization of study abroad documents is required depends on the regulations of the country where you plan to study. It is not always mandatory, but in many cases, it is an essential step to ensure the validity and international recognition of the documents you submit.
Specifically, documents such as:
- Graduation certificates
- Academic transcripts and report cards
- Birth certificate
- Household registration books
- Financial documents (if proof is required)
Often need to be translated, notarized, and then consularly legalized to be recognized by foreign authorities.
Example:
- Studying in South Korea, Japan, China, Germany, or France: Consular legalization or certification at that country’s embassy in Vietnam is usually required.
- Studying in Australia, the United States, Canada, or the United Kingdom: Consular legalization is generally not mandatory, but accurate notarized translation is still required.
Preparing a complete and properly organized set of documents from the beginning will help shorten visa processing time and increase your chances of having your study abroad application approved.
> > See more: How Long Does Consular Legalization Take? Processing Time for Consular Legalization.
Types of Documents That Require Consular Legalization for Study Abroad Applications
When preparing study abroad documents, certain important papers must be consularly legalized to be officially recognized abroad. Before carrying out this procedure, you should prepare the following documents:
- High School Diploma: For students who have completed high school and plan to study abroad.
- High School Transcript or University Academic Record: Depending on your current education level, you must
- Student ID Card: Required if you are currently studying at a university in Vietnam and plan to transfer or continue your studies overseas.
- Birth Certificate: A personal document that must be legalized according to regulations.
- ID Card, Citizen Identification, or Passport: One of these valid identification documents is required.
- Medical Certificate: Must be issued by an authorized medical institution, confirming that your health condition meets the requirements for studying abroad.
- Language Certificate: Such as IELTS, TOEFL, or the official language proficiency certificate of your destination country—depending on the requirements of the school or government there.
- Letter of Recommendation from your school or organization (if applicable).
- Certificate of Participation in Activities or Employment Verification (if applicable).
- Personal Resume or Curriculum Vitae.
> > See more: Documents Exempt from Consular Legalization.
Notes When Legalizing Study Abroad Documents
All the documents mentioned above must be notarized and translated into the required language (usually English or the native language of the destination country). Dịch Thuật Số 1 provides translation and notarization services in more than 100+ languages, including:
- English
- Korean
- Chinese
- French
- German
- Japanese
- Russian
- Ukrainian
- Cambodian
- Lao
- Dutch
- Thai
- Italian
- And many other languages around the world…
Contact us if you need translation or consular legalization services.
Additionally, before submitting your documents for legalization, you should carefully check the specific requirements of the embassy or consulate of the country where you plan to study to ensure that no necessary documents are omitted.
Guide to Consular Certification of Study Abroad Documents
The consular certification and legalization of study abroad documents is carried out according to the following process:
Step 1: Document Translation
First, the documents must be translated from Vietnamese into the language of the destination country where they will be used. Translation fees vary depending on the language and the number of documents. You can refer to the detailed price list on the service page.
Step 2: Notarization of the Translation
After translation, the translated documents must be notarized to ensure legal validity. You can choose between two types of notarization: via a state notary office or a private notary. The notarization fee starts from 40,000 VND, depending on the language requiring certification.
Step 3: Certification by the Ministry of Foreign Affairs
The next step is to take the translated documents (or the originals if required) to the Ministry of Foreign Affairs of Vietnam for official certification stamps. This is the step that legalizes the documents according to international procedures. The fee is usually from 250,000 VND per document.
Step 4: Certification by the Embassy / Consulate
After receiving the Ministry of Foreign Affairs stamp, the documents are sent to the embassy or consulate of the destination country for the final seal. This is the last step in the consular certification process. Fees will be provided when the documents are received.
> > See more: Consular Legalization and Certification at the Ministry of Foreign Affairs of Vietnam
Trusted Address for Consular Legalization of Study Abroad Documents
Preparing study abroad documents, especially the consular legalization step, is often complicated and time-consuming. For those who need to focus on learning a foreign language to meet admission requirements abroad while also preparing numerous necessary documents for their study abroad journey, this can be a significant challenge.
Understanding this, Dịch Thuật Số 1 provides comprehensive, fast, and accurate consular legalization support. Here are the benefits offered by the service:
- Provide consultation and assist clients in accurately completing form LS/HPH-2012/TK to avoid errors during the submission process.
- Act on behalf of clients to complete all necessary steps in the consular legalization process for study abroad documents.
- Optimize document processing time and service costs, helping clients save effort and financial resources.
- Provide professional translation services for documents from Vietnamese into the language of the country where the client plans to study.
If you are looking for a reputable and professional unit to assist with consular legalization of study abroad documents, Dịch Thuật Số 1 is a choice worth considering.
Contact us via:
📞 Hanoi Hotline:: 0779 088 868 ✉ hanoi@dichthuatso1.com
📞 Hotline TP.HCM: 0934 888 768 ✉ saigon@dichthuatso1.com
🌐 Website: www.dichthuatso1.com
