Full-Service Consular Legalization for Business Registration Certificates

Consular legalization of business registration certificates is a mandatory procedure when you need to use this legal document abroad. To save time, avoid errors, and ensure that your documents are internationally recognized as legal, many businesses choose to use the full-service package at Dịch Thuật Số 1.

Procedures for Consular Legalization of Foreign Business Registration Certificates for Use in Vietnam

The process of consular legalization involves the competent authorities in Vietnam verifying the validity of signatures and seals on documents issued by foreign agencies. Once certified, these documents are recognized and legally valid for use in Vietnam for administrative or legal procedures.

The procedure can be carried out either in Vietnam or in the country where the document was issued, depending on the specific circumstances.

Cases of Completing the Procedure in Vietnam

Step 1: Consular Certification from the Issuing Country

You need to bring the original business registration certificate, along with a Vietnamese or English translation (if the document is not in either of these languages). Go to the Embassy or Consulate of the country that issued the document in Vietnam (or the concurrent diplomatic office). There, you will request a consular certification seal to be affixed to the document.

Step 2: Apply for Consular Legalization at Vietnamese Authorities

After obtaining the consular certification from Step 1, prepare your documents and submit them to one of the following locations:

• Consular Department – Ministry of Foreign Affairs of Vietnam (40 Trần Phú, Ba Đình, Hanoi).
• Ho Chi Minh City Department of Foreign Affairs (6 Alexandre de Rhodes, Bến Nghé, District 1, Ho Chi Minh City).
• Through the full-service support of Dịch Thuật Số 1 via hotline. 

The profile includes:

• Consular legalization application form (as per the template);
• Original ID card, citizen ID, or valid passport;
• Original and a copy of the business registration certificate with consular certification;
• Other related documents if requested.

Once the above steps are completed, the foreign-issued business registration certificate will be legally recognized in Vietnam and can be used in transactions, administrative procedures, or legal matters in accordance with Vietnamese law.

Implementation Costs

• Translation from English to Vietnamese: From 49,000 VND/page + notarization fee from 50,000 VND
• Consular certification (Seal of the Consular Department – Department of Foreign Affairs, Vietnam): 300,000 VND/stamp (for 1 stamp) or 250,000 VND/stamp if applying for 2 stamps or more
• Embassy Fee: The consular legalization fee at the embassy varies depending on each specific case.

> > See more: Which Documents Require Consular Legalization?.

Procedures for Consular Legalization of Business Registration Certificates in Vietnam for Use Abroad

Legalizing business registration documents issued in Vietnam for use abroad involves the following steps:

Step 1: Translation and Notarization of Documents

Translate the business registration certificate into English or the official language of the country where the document will be used. Then, have the translation notarized at a private or state notary office authorized to perform this function.

Step 2: Prepare the Complete Application

For submission to the Ministry of Foreign Affairs or the Department of Foreign Affairs of Vietnam, include the following:

1. Tờ khai hợp pháp hóa lãnh sự (mẫu số 01) – điền online tại:
   • Hà Nội: https://dichvucong.mofa.gov.vn
   • TP. HCM: https://dichvucong.mofa.gov.vn
2. Original personal identification document (ID card, Citizen ID, or passport).
3. Copy of personal identification document (no notarization required if submitted by post).
4. Original or certified copy (within validity period) of the business registration certificate.
5. Notarized translation of the business registration certificate.
6. Copies of both the business registration certificate and the notarized translation for filing purposes.
7. A pre-addressed envelope (only applicable for postal submissions).

Step 3: Submit the Application in Person

Depending on your place of residence or travel convenience, you can submit the application at:

• Consular Department – Ministry of Foreign Affairs: Address: 40 Trần Phú Street, Ba Đình District, Hanoi
• Ho Chi Minh City Department of Foreign Affairs: Address: 6 Alexandre de Rhodes Street, District 1, Ho Chi Minh City.

> > See more: Documents Exempt from Consular Legalization.

Step 4: Wait for Application Processing

The Ministry of Foreign Affairs or the Department of Foreign Affairs will verify the signature and seal of the issuing organization against the specimens on file. If verification is needed, the authority will send an official request to the issuing agency or notary public. The verification agency’s response time is up to 5 working days.

Step 5: Receive the Consular Certification Result

• If the application is complete and valid: processing time is 1 working day.
• If there are more than 10 documents: processing time is no more than 5 working days.
• Results can be collected in person at the place of submission or by post (if this option was registered).

Implementation Costs

• Translation from Vietnamese to English: From 55,000 VND/page + notarization fee from 50,000 VND
• Consular certification (Seal of the Consular Department – Department of Foreign Affairs, Vietnam): 300,000 VND/stamp (for 1 stamp) or 250,000 VND/stamp if applying for 2 stamps or more
• Embassy fee:** The consular legalization fee at the embassy varies depending on each specific case.

> > See more: How Long Does Consular Legalization Take? Processing Time for Consular Legalization.

Full-Service Consular Legalization of Business Registration Certificates at Dịch Thuật Số 1

The process of legalization and consular certification can be challenging due to complex requirements and lengthy procedures. To help you save time, effort, and costs, Dịch Thuật Số 1 offers a comprehensive service solution with reasonable pricing and an optimized process.

Convenient – Fast – Accurate Service

• Time-saving: You only need to provide the required documents; our team will handle all remaining steps, including preparing the application, submitting it, and tracking the process.
• Quy trình đơn giản: Không cần tìm hiểu kỹ lưỡng hay di chuyển giữa các cơ quan. Chúng tôi sẽ đồng hành và hỗ trợ bạn từ bước đầu đến khi hoàn tất.
• Competitive pricing: Transparent costs with no hidden fees. We guarantee rates that suit every need.
• Expert consultation: With experience handling thousands of cases, our team of specialists will provide the most optimal and suitable solution for your specific purpose.
• Thorough document review: All materials are carefully checked to ensure accuracy and completeness, preventing rejection or requests for additional documents.

>> See more: Hợp Pháp Hóa Lãnh Sự Tại Cục Lãnh Sự / Sở Ngoại Vụ Tp.HCM.

Comprehensive A-to-Z Service

• Detailed guidance from A to Z for the entire legalization and consular certification process.
• Assistance with information declaration and document preparation according to official requirements.
• No need for clients to appear in person – we represent you in submitting and collecting documents.
• Expedited processing available upon request, while maintaining quality and reasonable pricing.
• Continuous updates on your application status throughout the process.
• Provision of notarized translation and judicial translation services when needed.
• Assistance in obtaining legalization stamps from the Ministry of Foreign Affairs or the Ho Chi Minh City Department of Foreign Affairs, depending on actual requirements.
• Delivery of completed documents directly to your address, applicable nationwide for the convenience of clients in distant locations.

Although the procedure for consular legalization of business registration certificates is not overly complicated, it requires a thorough understanding of the process and experience in handling administrative documents. Choosing a reputable service provider like Dịch Thuật Số 1 ensures that the entire process is completed quickly, accurately, and cost-effectively.

Contact us now for prompt assistance:

📞 Hanoi Hotline:: 0779 088 868 ✉ hanoi@dichthuatso1.com
📞 Hotline TP.HCM: 0934 888 768 ✉ saigon@dichthuatso1.com
🌐 Website: www.dichthuatso1.com