Full-Service Legalization of Dutch Employment Contracts

The legalization of Dutch employment contracts is a mandatory procedure for this document to have legal validity and be recognized in Vietnam. The multi-step process and strict requirements often make it difficult for employees or businesses to handle on their own. Understanding this, Dich Thuat So 1 offers a full-service solution – from document review, notarized translation, to consular legalization at the relevant authorities. Helping you complete the procedure quickly, accurately, and efficiently.

Procedures for Legalization of Dutch Employment Contracts for Use in Vietnam

For an employment contract issued by authorities or organizations in the Netherlands to be legally used in Vietnam, employees or businesses need to carry out the consular legalization procedure in accordance with regulations. The specific process is as follows:

Step 1: Legalization at the Dutch Chamber of Commerce (KvK)

• Bring the employment contract to the Chamber of Commerce (KvK) where the business is registered.
• The contract must include the name and signature of the company's authorized representative.

Note:

• The KvK Chamber of Commerce does not legalize all types of documents. In some cases, local authorities (Gemeente) may need to certify the document instead of the KvK.
• If you use an extract with the name and signature directly from the KvK, no additional legalization at the KvK is required.

Step 2: Legalization at the Consular Services Desk (CDC) – Dutch Ministry of Foreign Affairs

• After being certified by the KvK or the competent authority, the employment contract needs to be further legalized at the CDC in The Hague.
• The CDC only accepts and legalizes documents issued in the Netherlands.

>> See more: Đại Sứ Quán Hà Lan Tại Việt Nam: Thông Tin Liên Lạc & Dịch Vụ.

Step 3: Legalization at the Vietnamese Diplomatic Mission in the Netherlands

• Bring the employment contract that has been legalized by the CDC to the Vietnamese Embassy or Consulate in the Netherlands to obtain consular legalization certification.
• This is the final step for a Dutch employment contract to have legal validity in Vietnam.

Step 4: Translation and notarization of the translated document (if needed)

• If the authority or organization in Vietnam requires the contract to be submitted in Vietnamese, you need to translate the employment contract into Vietnamese.
• The translation must be carried out by a sworn translator and notarized at a court or competent authority in the Netherlands.
• Then, continue to legalize the translated document at the CDC and the Vietnamese diplomatic mission in the same manner as with the original document.

Important Information:

• Documents issued and legalized in the Netherlands are valid throughout the entire Kingdom of the Netherlands (including Aruba, Curaçao, Bonaire, Sint Maarten, Saba, and Sint Eustatius).
• However, to be used in Vietnam, it is still mandatory to go through consular legalization at the Vietnamese Embassy/Consulate in the Netherlands.

>> See more: Fast Consular Legalization of Employment Contracts.

Procedures for Consular Legalization of Vietnamese Employment Contracts for Use in the Netherlands

For an employment contract issued in Vietnam to be legally used in the Netherlands, employees or businesses need to carry out the consular legalization procedure in accordance with regulations. The specific process includes the following steps:

Step 1: Prepare the original documents

• The original employment contract, still legally valid, and containing all signatures and stamps from both the employer and the employee.
• If the contract references or includes any appendices or related documents, they must be submitted in full.

Step 2: Translate the contract

• Since the employment contract is in Vietnamese, to be used in the Netherlands it must be translated into Dutch, English, French, or German.
• The translation must be carried out by a certified translator.
• You can have the translation notarized directly in Vietnam before submitting it for legalization.

Step 3: Legalization at the Vietnamese Ministry of Foreign Affairs

• Submit the original employment contract and the translation (if any) to the Consular Department or the authorized Foreign Affairs Office of the Vietnamese Ministry of Foreign Affairs to obtain consular legalization certification.
• After being certified, the contract and its translation have legal validity for use abroad.

Step 4: Certification at the Dutch Diplomatic Mission in Vietnam

• Sau khi có dấu hợp pháp hóa của Bộ Ngoại giao Việt Nam, hợp đồng cần được tiếp tục xác nhận tại Đại sứ quán hoặc Lãnh sự quán Hà Lan tại Việt Nam.
• Đây là bước cuối cùng để hợp đồng lao động Việt Nam có hiệu lực tại Hà Lan.

Important Note:

• Consular legalization only certifies the authenticity of signatures and seals on the document, not the content of the contract.
• In the Netherlands, competent authorities such as local government, the Immigration and Naturalisation Service (IND), or employing organizations may further verify the accuracy and validity of the content.
• The validity period of the contract or the legalization stamp may vary depending on the requirements of each receiving authority in the Netherlands. Therefore, it is necessary to carefully check with the requesting party before submission.

>> See more: Full-Service Consular Legalization of Dutch Financial Statements.

Fast Consular Legalization Service for Dutch Employment Contracts

For a Dutch employment contract to be recognized and legally used in Vietnam, undergoing the consular legalization procedure is mandatory. However, this process is quite complex, involves multiple authorities, and requires complete and accurate documentation. Dich Thuat So 1 offers a full-service solution, helping clients maximize time and cost savings while minimizing risks during the process.

When choosing the service at Dich Thuat So 1, clients will receive:

• Detailed and accurate consultation on the documents to prepare, legal regulations, and the procedure sequence.
• Professional notarized translation support by a team of certified and experienced translators in Dutch, English, French, and more.
• Carry out legalization at the competent authorities in the Netherlands such as the KvK, CDC, and continue certification at the Vietnamese Embassy/Consulate.
• Fast and timely processing with a clear roadmap, ensuring the legalized documents are accepted in Vietnam.
• Transparent and competitive costs, with a commitment to no additional fees beyond the initial agreement.
• Full A–Z service, clients only need to provide the documents, and the entire procedure will be handled on their behalf by the professional team at Dich Thuat So 1.

>> See more: Comprehensive Guide to the Netherlands Consular Legalization Procedure.

Quotation for Dutch Employment Contract Consular Legalization Services at Dich Thuat So 1

To help clients easily estimate the costs for consular legalization and certification of Dutch documents, below is the detailed pricing table for full-service packages at Dich Thuat So 1:

If you need consular legalization of Dutch employment contracts, let Dich Thuat So 1 accompany you with full-service support, ensuring your documents are processed legally and as smoothly as possible.

Contact for free consultation at:

• 📞 Hanoi Hotline:: 0779 088 868 ✉ hanoi@dichthuatso1.com
• 📞 Hotline TP.HCM: 0934 888 768 ✉ saigon@dichthuatso1.com
• 📞 Hotline 📞 Hotline TP.HCM: 0934 888 768 ✉ saigon@dichthuatso1.com: 0236 627 6777 ✉ danang@dichthuatso1.com
• 🌐 Website: www.dichthuatso1.com