Comprehensive Guide to the Netherlands Consular Legalization Procedure
Number 1 Translation is proud to be the leading provider in Vietnam of consular legalization and consular certification services for Vietnamese documents used in Netherlands as well as documents issued by Netherlands must be used in Vietnam.
In today’s era of globalization, consular legalization of important documents plays a crucial role in facilitating international transactions, foreign investment, and cross-border cooperation. For those who need to authenticate documents related to the Netherlands, understanding the procedure and choosing a professional Netherlands consular legalization service is essential. This article provides detailed information about the process, required documents, and comprehensive services that help you save time and effort throughout the legalization process.
What is Netherlands consular legalization?
Netherlands consular legalization is the process of verifying the authenticity of documents issued in the Netherlands or Vietnam to ensure that these documents are recognized and legally accepted in the partner country. This process includes the verification of seals, signatures, and the titles of the issuing authorities.
- Documents issued in Vietnam for use in the Netherlands: Only need to be consular certified by the Vietnam Ministry of Foreign Affairs without requiring an additional consular legalization step from Dutch authorities.
- Documents issued in the Netherlands for use in Vietnam: First, the documents must be certified (consular certification) by the Dutch diplomatic authorities. After that, they must be consular legalized at the Vietnamese Embassy or Consulate in the Netherlands to be valid for use in Vietnam.
>>> See more: Hướng dẫn thủ tục hợp pháp hóa lãnh sự
Documents that frequently require Netherlands consular legalization
The types of documents requiring Netherlands consular legalization can be divided into two main groups: personal documents and commercial documents. Below is a list of common document types:
Personal documents |
Commercial documents |
|---|---|
Investment Certificate | |
Certificate of marital status | Business registration certificate |
Divorce Certificate | Certificate of Quality (CQ) |
Death certificate | Medical certificate |
Degrees, certificates, transcripts | Contracts and Commercial Agreements |
Criminal record | Financial report |
>>> See more: Documents Exempt from Consular Legalization
Procedure for consular legalization of Vietnamese documents for use in the Netherlands
According to Diplomatic Note No. HANOI/2015-236 dated December 10, 2015, from the Netherlands Embassy in Hanoi, documents issued by competent Vietnamese authorities only need to obtain consular certification at the Consular Department of the Vietnam Ministry of Foreign Affairs or the Department of Foreign Affairs of Ho Chi Minh City to be legally valid for use in the Netherlands.
- Consular Department of the Vietnam Ministry of Foreign Affairs (Hanoi): 40 Trần Phú, Ba Đình, Hanoi – Tel: (+84-4) 37993125 (For documents issued from Đà Nẵng northwards)
- Department of Foreign Affairs of Ho Chi Minh City: 6 Alexandre De Rhodes, Bến Nghé, District 1, Ho Chi Minh City – Tel: (84-8) 38224224 (For documents issued from Quảng Ngãi southwards)
The consular legalization process for documents to be used in the Netherlands consists of two main steps:
Step 1: Notarized Translation
Bring the original documents to notarized translation into Dutch or English at state-certified or Ministry of Justice notarized translation offices. Note:
- The documents must be translated by a sworn translator.
- If translation into Dutch is not possible, you can translate into English, French, or German.
Step 2: Consular Certification at the Ministry of Foreign Affairs
Prepare the application for consular certification, including:
- Consular/legalization application form according to form LS/HPH-2012/TK or the online application at lanhsuvietnam.gov.vn.
- Original passport or an identity document valid as a passport replacement + 01 photocopy.
- Original documents to be legalized + 01 photocopy.
- Notarized translation of the documents to be legalized + 01 photocopy.
- Envelope with the recipient’s address and phone number (if you wish to receive the results by mail).
- Other supporting documents (if any) as required by the specific situation.
Submission locations: Hanoi Consular Department or Ho Chi Minh City Department of Foreign Affairs, depending on where the documents were issued.
>>> See more: The consular legalization and certification process at the Ministry of Foreign Affairs
Full-package Netherlands (Netherlands) consular legalization service at No.1 Translation
The consular legalization process for Dutch documents, whether for use in Vietnam or vice versa, is often complex. If you want to save time and effort while ensuring accuracy, consider using a full-package consular legalization service. No.1 Translation offers a comprehensive solution, helping you complete the procedure quickly and efficiently.
Providing Full-Package Netherlands Consular Legalization Services
Consular legalization of Dutch documents for use in Vietnam:
- Notarization of documents
- Certification from competent authorities in the Netherlands (depending on the type of document)
- Certification at the CDC Consular Service Center (depending on the document)
- Consular legalization at the Vietnamese Embassy in the Netherlands
Consular certification by the Netherlands Embassy for Vietnamese documents
- Notarized translation of documents
- Consular certification from the Vietnam Ministry of Foreign Affairs
- Consular certification at the Netherlands Embassy
Consular Legalization Process
- Consultation and document submission: Send scanned copies of the documents you need legalized to us for assessment and an accurate quotation.
- Document preparation and translation: If necessary, we will provide notarized translation of the documents into Vietnamese, English, or Dutch.
- Consular certification: Carry out consular certification at the competent authorities in Vietnam or the Netherlands, depending on your requirements.
- Completion and document delivery: After the process is completed, we will hand over the legalized documents to you.
Netherlands Consular Legalization Price List
Service Type |
Expense |
|---|---|
Certified copy | 10,000 VND / 1 page |
Translation from Vietnamese to Dutch | 310,000 VND / per original page / 300 words. |
Notarized translation | 40,000 VND / document |
Consular certification (with the seal of the Vietnamese Ministry of Foreign Affairs) | 300,000 VND / 1 stamp (250,000 VND / 1 stamp if the customer makes 2 or more documents) |
Consular Legalization for Portugal | From 2,500,000 VND to 4,500,000 VND depending on the document |
Netherlands consular legalization procedure for using documents in Vietnam
Vietnam is not a member of the Hague Convention (Apostille), so documents from the Netherlands must be legalized by the competent authorities in the Netherlands before being used in Vietnam. The procedure is as follows:
Step 1: Consular Certification at the Issuing Authority
First, you need to bring the original documents to be legalized to the competent authority where the documents were issued. These authorities may include:
- District Court
- Chamber of Commerce
- Education Administration Authority (DUO)
Depending on the type of document, you must contact the appropriate authority for certification. Specific cases include:
- Business documents: Must be certified at the Dutch Chamber of Commerce (Kamer van Koophandel - KvK).
- Dutch passport copies: Notarized at a Notary Office, then certified at the District Court.
- Civil status documents (Birth certificate, marriage registration, death certificate, certificate of single status): Certified at the local government office.
- Residence certificates: Certified at the Ministry of Finance, General Department of Customs and Taxation.
- Other legal documents: Must be notarized at a valid Notary Office and then certified at the District Court.
Step 2: Consular Certification at the Consular Service Center (CDC) – Netherlands Ministry of Foreign Affairs
After obtaining certification from the competent authorities, you need to prepare your documents and submit them to the Consular Service Center (CDC) of the Netherlands Ministry of Foreign Affairs. You can submit your documents in two ways:
- Nộp hồ sơ trực tiếp: Bạn hoặc người đại diện có thể nộp hồ sơ tại quầy lễ tân của Trung tâm dịch vụ lãnh sự CDC, địa chỉ Rijnstraat 8, 2515 XP, Den Haag.
- Thời gian làm việc: từ 09:00 đến 12:30, từ thứ Hai đến thứ Sáu.
- Thời gian xử lý: Trung bình 01 giờ hoặc lâu hơn nếu có nhiều tài liệu.
- Lưu ý: Nộp hồ sơ trước 11:30 để nhận kết quả trong ngày.
- Submission by mail: Send the prepared documents to: Postbus 20061, 2500 EB, The Hague. Results will be sent by mail within 5–7 working days.
Note: After receiving the documents, the CDC will provide information on fees and electronic payment methods.
Step 3: Notarized Translation and Consular Legalization
After the documents are consular certified at the Netherlands Consular Service Center, you need to translate the documents into Vietnamese and submit them to the Vietnamese Embassy or Consulate in the Netherlands to obtain the consular legalization stamp.
- Vietnamese Embassy in the Netherlands: Javastraat 1, 12585AA ‘s-Gravenhage – Tel: +31 70 364 89 17
- Vietnamese Consulate General in Amsterdam: Tt. Vasumweg 131, 1033SG Amsterdam – Fax: +31 20 631 57 91 (Monday and Wednesday, 09:00 – 12:00)
Netherlands consular legalization is a complex and time-consuming process if you are not familiar with the necessary requirements and procedures. However, with support from No.1 Translation, you can be completely confident in the accuracy and efficiency of document legalization. We provide full-package services, from notarized translation to consular certification at competent authorities, ensuring that your documents are legally recognized in the destination country.
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