Comprehensive Consular Legalization for Saudi Arabia
Number 1 Translation is proud to be the leading provider in Vietnam of consular legalization and consular certification services for Vietnamese documents used in Arabian as well as documents issued by Arabian must be used in Vietnam.
Consular legalization is an important procedure when you need to use documents from Vietnam in Saudi Arabia or vice versa. This process ensures that the documents are legally recognized by both countries. Below is a detailed guide on the consular legalization procedure for documents related to Saudi Arabia, along with a comprehensive solution from No.1 Translation
What is consular legalization and certification for Saudi Arabia?
Although Saudi Arabia is a member of the Hague Convention, Vietnam is not a member. Therefore:
- Vietnamese documents intended for use in Saudi Arabia must go through consular legalization and consular certification from the relevant authorities of both countries.
- This process ensures the legal validity of documents in the receiving country.
The Importance of Consular Legalization for Saudi Arabia
Consular legalization is an essential procedure to ensure that documents are legally recognized and valid in another country. For Saudi Arabia and Vietnam, this process plays a crucial role in maintaining and developing economic, trade, and labor relations.
- For Saudi Arabia: As a Middle Eastern Islamic country, it maintains strong economic, trade, and labor relations with Vietnam. Exported goods such as coffee, rice, textiles, and Vietnamese workers employed in construction, services, and healthcare are specific examples.
- For Vietnam: Consular legalization ensures that documents from Saudi Arabia are legally recognized in transactions or administrative procedures.
Without consular legalization, documents will not be accepted by the authorities in the receiving country, leading to disruptions in administrative procedures, economic transactions, or labor activities.
>>> See more: Cơ quan nào có thẩm quyền hợp pháp hóa lãnh sự
Where to Legalize Documents for Saudi Arabia?
For documents between Vietnam and Saudi Arabia, this procedure is carried out in accordance with the regulations of both governments.
- Vietnam - Saudi Arabia: Consular certification is done in Vietnam, usually at the Consular Department of the Ministry of Foreign Affairs of Vietnam (in Hanoi) or the Department of Foreign Affairs of Ho Chi Minh City. The documents are then sent to the Ministry of Foreign Affairs of Saudi Arabia for consular legalization.
- Saudi Arabia - Vietnam: Typically, consular legalization is completed entirely in Saudi Arabia. Check with the Saudi Embassy in Vietnam to see if any exceptions apply to your specific documents.
Note: Some specific documents issued by Saudi Arabia may be consularly legalized at the Saudi Embassy in Vietnam. However, this does not apply to all types of documents. To determine whether your documents fall under an exception, you need to contact the Saudi Embassy in Vietnam directly.
>>> See more: Documents Exempt from Consular Legalization
Which documents are typically consularly legalized for Saudi Arabia?
Consular legalization is an important process to ensure that documents have legal value and can be legally used in other countries, including Saudi Arabia. Documents that require consular legalization for use in Saudi Arabia can be divided into two main groups: personal documents and company, business, or organizational documents.
>>> See more: Which documents require consular legalization?
Personal documents |
Business documents |
|---|---|
Certificate of Incorporation | |
Name change certificate | |
Divorce certificate | Memorandum of Understanding |
Death certificate | Regulations |
Court documents | Business registration certificate |
Resolution | |
Criminal record | Report |
Professional certificates | Annual Report |
Consular legalization procedures for Vietnamese documents used in Arabia
Consular legalization procedures for Vietnamese documents used in Saudi Arabia include the following steps:
Step 1: Notarized Translation
Bring the original documents you want to have consularly legalized to be professionally notarized and translated into English or Arabic at the State Notary Office or the Department of Justice.
>>> See more: Sở tư pháp có dịch thuật công chứng không?
Step 2: Consular certification
Prepared documents::
- Consular/legalization application form according to form LS/HPH-2012/TK.
- Original documents requested for consular legalization in Saudi Arabia and 01 copy.
- 01 notarized translation in English/Arabic and 01 copy.
- Copy of passport or identification document valid in place of the passport.
- Original supporting documents to verify the legality of the documents submitted for legalization (if further verification is required).
Where to Submit Documents:
- Consular Department of the Ministry of Foreign Affairs (for documents issued from Hue northwards): 40 Tran Phu, Ba Dinh, Hanoi.
- Ho Chi Minh City Department of Foreign Affairs (for documents issued from Quang Nam southwards): 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City.
Processing time: From 1-5 working days, may take longer if further verification is required.
Consular certification fee: 30,000 VND/stamp.
Step 3: Apply for consular legalization stamp at the Embassy/Consulate
Where to Submit Documents:
- Embassy of Saudi Arabia in Hanoi: 48A Tran Phu Street, Dien Bien, Ba Dinh, Hanoi. Tel: 024 3726 4376.
- Document submission hours: Monday – Friday, 9:00 AM – 4:00 PM.
Consular legalization fee: Depending on the document.
Full-package Saudi Arabia consular legalization service at No.1 Translation
If you need consultation or consular legalization for your documents to be used in Saudi Arabia or other countries worldwide, No.1 Translation provides a full-package service for consular legalization and certification.
The steps in the consular legalization service at No.1 Translation include:
- Consultation and document preparation support: Our team will advise on the types of documents that need legalization, ensuring the dossier meets all requirements of Saudi Arabia.
- Đại diện trong các thủ tục: Chúng tôi sẽ thay mặt bạn thực hiện toàn bộ quá trình hợp pháp hóa lãnh sự, bao gồm:
- Tư vấn chuẩn bị hồ sơ và các giấy tờ cần thiết.
- Tiến hành dịch thuật, công chứng tài liệu
- Nộp hồ sơ tại các cơ quan có thẩm quyền tại Việt Nam (Cục Lãnh sự, Sở Ngoại vụ…).
- Theo dõi tiến độ xử lý hồ sơ.
- Lấy kết quả và giao lại cho bạn.
- (Nếu cần) Thực hiện các thủ tục hợp pháp hóa lãnh sự tại Đại sứ quán/Lãnh sự quán Ả Rập Xê Út tại Việt Nam và các bước cần thiết tại Ả Rập Xê Út.
- Consular certification: We ensure your documents are consularly certified accurately and promptly, making them legally valid in Saudi Arabia.
Service Type |
Expense |
|---|---|
Certified copy | 10,000 VND / 1 page |
Translation from Vietnamese to Arabic | 310,000 VND / per original page / 300 words. |
Notarized translation | 40,000 VND / document |
Consular certification (with the seal of the Vietnamese Ministry of Foreign Affairs) | 300,000 VND / 1 stamp (250,000 VND / 1 stamp if the customer makes 2 or more documents) |
Consular Legalization for Portugal | From 2,500,000 VND to 4,500,000 VND depending on the document |
Note: Pricing depends on each document, please Contact us for a detailed quote.
Consular legalization procedures for Saudi documents used in Vietnam
To use documents issued by Saudi Arabia in Vietnam, you need to follow the consular legalization process through the following steps:
Step 1: Notarization and authentication
Notarization: If the document is not an original or a notarized copy issued by a Saudi Arabian authority, you need to have the document notarized by a local notary public.
Authentication: After notarization, the document must be authenticated by the Secretary of State where the document was issued. Some states require authentication by the County Clerk first, then by the Secretary of State. If the document has already been certified by a federal authority, this step can be skipped.
Step 2: Consular certification by the Saudi Ministry of Foreign Affairs
Request registration: Register the document authentication request through the e-portal of the Saudi Ministry of Foreign Affairs.
Make Payment: Pay via the Sadad and Enjaz systems for foreign representative offices to approve the document.
Review and approval: The Ministry of Foreign Affairs council or its branches will review and approve the document.
Step 3: Apply for Consular Legalization Stamp at the Embassy/Consulate of Vietnam in Saudi Arabia
Prepare documents: You need to prepare the dossier according to the requirements of the Vietnamese Embassy in Saudi Arabia, including the originals and necessary documents.
Submit application: Submit the dossier at the Vietnamese Embassy in Riyadh, located at Villa 23, Al-Dhiyafah Street, Al-Nuzha Area, Riyadh – Tel: +966 11 454 7887.
Processing time: The consular legalization processing time at the Vietnamese Embassy is 5–7 working days.
Saudi consular legalization not only ensures the legality of documents when used in Vietnam or other countries but also serves as an important step for completing administrative procedures, business transactions, or personnel requirements. Although the legalization process can be complex, with the support of experts, you can be fully confident in the accuracy and efficiency of each step.
If you need consultation and support for consular legalization of documents from Saudi Arabia or other countries, No.1 Translation is the ideal choice. With extensive experience and a professional process, we are committed to helping you complete the procedure quickly, accurately, and efficiently. Do not hesitate to contact us for detailed support and a quote tailored to your needs.
