Commercial invoices are important documents in international trade. They are often required to be notarized for use in import-export procedures, customs clearance, international payments, or accounting reconciliation. At No.1 Translation, we provide comprehensive notarized translation services for commercial invoices, ensuring accurate content, correct industry terminology, and full compliance with legal regulations.
What is a Commercial Invoice?
A commercial invoice is an important document issued by the seller to the buyer in international goods transactions. It not only serves as proof of the sale between the two parties but also forms the basis for determining the value of the goods. It is used for customs declaration, tax calculation, and conducting import-export procedures.
Typically, a commercial invoice includes detailed information such as the names and addresses of the buyer and seller, detailed description of the goods, quantity, unit price, total value, delivery terms, payment terms, HS code, and other relevant information as required by authorities. This document is mandatory in most customs clearance dossiers, origin verification procedures, or for proving value in international payments.
Due to its importance and legal significance, translating a commercial invoice into the target language must be done carefully and accurately, with certification from a competent authority. This is especially crucial when dealing with foreign partners or government agencies.
>> See more: Fast, Accurate, and Affordable Notarized Translation of Import-Export Documents.
Why Do You Need Notarized Translation of Commercial Invoices?
The notarized translation or certified translation of commercial invoices is an essential step to ensure transparency, legality, and accuracy when using these documents in transactions or procedures involving foreign elements. A notarized translation not only verifies the content against the original but also ensures acceptance by authorities, international partners, or financial institutions when handling related documents.
Cases That Require Notarized Translation of Commercial Invoices Include:
- Carrying out import-export customs procedures
- Submitting documents for international payment at banks or financial institutions
- Handling tax refund, auditing, or financial settlement procedures
- Providing documents to tax authorities or state inspection agencies
- Participating in tenders, preparing financial reports, or contract dossiers with foreign partners
- Storing legal records as required by multinational companies or international auditing organizations
>> See more: Dịch Thuật Công Chứng Co, Cq Chứng Nhận Xuất Xứ Hàng Hóa.
Notarized/Certified Translation Process for Commercial Invoices
To ensure that the notarized translation of a commercial invoice is legally recognized and used for its intended purpose, the process should be carried out sequentially and accurately as follows:
Step 1: Receive and Verify Original Documents
The client provides the original or a copy of the commercial invoice. The translation service checks the validity, clarity, and all necessary elements to ensure a smooth translation and notarization process.
Step 2: Conduct Accurate Translation
The document is translated into the required language by translators who are knowledgeable in commerce and import-export. This ensures correct use of industry-specific terminology and faithful adherence to the original content.
Step 3: Proofreading and Cross-Checking
The translation is reviewed by an editor to ensure there are no grammatical, numerical, or terminological errors, and is cross-checked against the original document to prevent mistakes.
Step 4: Certification or Notarization of the Translation
Once the translation is complete, the file is submitted for certification at the Department of Justice or notarization at a notary office (depending on the intended use). This process confirms that the translation accurately reflects the original and has legal validity.
Step 5: Delivery of Notarized Translation
The client receives the complete set, including the translated document, the original (or copy), and the valid notarization/certification stamp, ready for use in subsequent procedures.
> > See more: The Most Trusted Address for Notarized Translation of Customs Declarations.
Fast Notarized Translation of Commercial Invoices at No.1 Translation
If you need a notarized translation of a commercial invoice urgently while ensuring accuracy and legal validity, No.1 Translation is a reliable choice for you.
Advantages of Using the Service at No.1 Translation:
- Same-Day Express Processing for urgent requests, without compromising quality
- Accurate Translation in the Trade and Import-Export Field, ensuring correct terminology and structure
- Thoroughly Reviewed Documents before submission for notarization or certification
- Close Coordination with the Department of Justice and Notary Offices, helping to shorten waiting times
- On-Site Document Pickup and Delivery Support, saving clients travel time
- Competitive Pricing, transparent and clear, with no additional charges beyond the quoted price
- Free Consultation on Related Procedures, helping clients manage their document processes more proactively
With an experienced team and a professional process, No.1 Translation is committed to helping you complete notarized translations of commercial invoices quickly, accurately, and legally.
>> See more: Certified Translation of Economic Contracts – Reliable and Fast at Dịch Thuật Số 1.
Latest Price List for Notarized/Certified Translation of Commercial Invoices
Below is the price list for notarized translation of commercial invoices for some common languages at No.1 Translation:
Reference Translation Price List:
| SOURCE LANGUAGE | Translation | BASIC TRANSLATION PRICE VND/Page | SPECIALIZED PACKAGE VND/ 1 page |
|---|---|---|---|
| English | Vietnamese | ||
| Vietnamese | English | ||
| Chinese | Vietnamese | ||
| Vietnamese | Chinese | ||
| Japanese | Vietnamese | ||
| Vietnamese | Japanese | ||
| Weld | Vietnamese | ||
| Vietnamese | Weld | ||
| France German Russian | Vietnamese | ||
| Vietnamese | France German Russian |
Reference Notarization Fee Table:
| Service Name | Notarization Fee VND/Copy (under 20 pages) |
|---|---|
| Notarized translation by private notary office | From 50,000 VND/ per document |
| Judicial Notarization | From 50,000 VND/ per document |
| Certification for over 20 pages | 8,000 VND/ 1 page |
| Certification for under 20 pages | 10,000 VND/1 page |
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