Guide to Consular Legalization / Certification Procedures
Since 2008, No. 1 Translation has been providing guidance for fast consular legalization / certification services with top commitments:
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– All-in-one, simplified procedures
Consular Legalization / Certification - What is it?
According to Article 2, Clause 2 of Decree 111/2011/ND-CP
Consular legalization is the process by which the competent authority in Vietnam certifies the seals, signatures, and titles on documents originating from abroad. The aim of this process is to ensure that the documents are considered valid and can be officially used in Vietnam.
Consular certification is the process of verifying the accuracy and legality of seals, signatures, and titles on Vietnamese documents so that they can be recognized and used abroad.
Ngoài ra, nghị định 293/2026/NĐ-CP có hiệu lực từ 11/09/2026, đánh dấu việc Việt Nam chính thức áp dụng cơ chế Apostille. Điểm thay đổi đáng chú ý là giấy tờ công của Việt Nam dùng tại các nước có quan hệ áp dụng Công ước có thể được chứng nhận Apostille thay cho hợp pháp hóa lãnh sự, giúp rút gọn quy trình. Ngược lại, giấy tờ nước ngoài đã có Apostille hợp lệ cũng có thể được sử dụng tại Việt Nam mà không phải hợp pháp hóa lãnh sự, sau đó thực hiện dịch và chứng thực theo yêu cầu.
Implementation form, time and fees
Form |
Fees |
|---|---|
Submit directly | 30,000 VND |
Submit by postal service | 30,000 VND |
Consular Legalization Processing Time
– Within 1 business day and a maximum of 5 days for documents exceeding 10 pages.
– In cases where verification of seals, signatures, and titles on documents is required, the Ministry of Foreign Affairs will request a written response from the competent authority within 5 business days.
Where to Get Consular Legalization / Certification?
For direct submission within Vietnam
Submit consular legalization documents in Hanoi:
Consular Department: 40 Tran Phu, Dien Ban, Ba Dinh, Hanoi – Tel. (+84) 4 3799.3127
Submit consular legalization documents in Da Nang:
Da Nang Department of Foreign Affairs: 25th Floor, Administrative Center, 24 Tran Phu, Hai Chau District – Tel: (+84) 23 6381.0903
Consular legalization / certification procedures in Ho Chi Minh City:
Ho Chi Minh City Department of Foreign Affairs: 184 bis Pasteur Street, Ben Nghé Ward, District 1, Ho Chi Minh City – Tel: (+84) 28 3822.4224
For Submitting Documents in Foreign Countries
Submit consular documents to the headquarters of the diplomatic mission, consular agency, or another authorized agency responsible for consular functions of Vietnam in foreign countries
For Online Consular Legalization / Certification Procedures
Send by post to the Consular Department or the Ho Chi Minh City Department of Foreign Affairs.
Consular Legalization / Certification - What is Needed?
Việc nắm rõ thủ tục cần chuẩn bị để làm chứng nhận lãnh sự, hợp pháp hóa lãnh sự đóng vai trò quan trọng trong việc công nhận tính pháp lý và sử dụng chính xác giấy tờ, tài liệu ở cả nước ngoài và Việt Nam.
>> See more: Các Loại Giấy Tờ Thuộc Diện Apostille Theo Nghị Định 293/2026
Consular certification of Vietnamese documents for use in foreign countries
Document Types |
Detail |
|---|---|
Tờ khai chứng nhận/hợp pháp hoá lãnh sự theo Mẫu LS/HPH-2025/TKĐT | |
Present identification documents, including ID card, passport, or a passport substitute when submitting in person, or provide a photocopy of the identification documents when sending by post. | Original: 01 |
Documents or materials requested for consular certification. | Original: 01 |
Photocopies of documents and papers requested for consular certification | Copy: 01 |
An envelope with postage and detailed recipient address information (in case the documents are sent via postal services and the result is requested to be returned by mail). | Original: 01 |
Consular Legalization of Foreign Documents for Use in Vietnam
Document Types |
Detail |
|---|---|
Tờ khai chứng nhận/hợp pháp hoá lãnh sự theo Mẫu LS/HPH-2025/TKĐT | |
The original identification document (ID card, passport, or a document that serves as a valid passport substitute) when submitting in person. Alternatively, a photocopy of the identification document is required if submitting by post. No certification is needed for the photocopy of this document. | Original: 01 |
Documents or materials requested for consular legalization that have been certified by a diplomatic mission, consular authority, or another authorized agency performing consular functions for a foreign country. | Original: 01 |
A photocopy of the document or material requested for consular legalization. | Copy: 01 |
A translation of the document or material requiring consular legalization into Vietnamese or English (if it is not originally in either of these languages). The translation only needs to be completed and does not require certification. The applicant is responsible for the accuracy of the translation. | Original: 01 |
A photocopy of the translated document or material. | Original: 01 |
An envelope with postage and detailed recipient address information (in case the documents are sent via postal services and the result is requested to be returned by mail). | Original: 01 |
Documents Not Subject to Consular Legalization
Documents and materials that cannot be consularly legalized include the following cases:
- Documents that have been altered or erased without following legal regulations.
- Forged documents or those issued or certified by authorities without proper jurisdiction as per legal requirements.
- Documents with signatures or seals that are not original.
- Documents containing contents that infringe upon the interests of the Socialist Republic of Vietnam.
Documents Exempt from Consular Legalization
Theo nghị định 293/2026, các loại giấy tờ thuộc diện Apostille của Việt Nam thuộc phạm vi áp dụng có thể được cấp Apostille để sử dụng tại quốc gia có quan hệ áp dụng Công ước, thay cho quy trình hợp pháp hóa lãnh sự trước đây.
Ở chiều ngược lại, giấy tờ công nước ngoài đã có Apostille hợp lệ có thể được sử dụng tại Việt Nam theo quy định mà không phải tiếp tục hợp pháp hóa lãnh sự, trừ trường hợp pháp luật có quy định khác.
>> See more: Các Quốc Gia Thuộc Công Ước La Hay – Update Mới Nhất 2026
Nation |
Types of documents exempt from legalization |
|---|---|
Afghanistan | Documents under the authority of consular officials. |
Algeria | 1. Documents and materials used for purposes of mutual legal assistance in legal matters issued by the competent authorities of both countries. |
1. Labor documents (Article 1.3), civil, family, and criminal documents prepared and authenticated by the competent authorities, issued by the authorities of both parties. | |
Bulgaria | 1. Civil, family, and criminal documents issued by the competent government authority of both parties. |
Belarus | 1. Civil (commercial), family, labor, and criminal documents issued by the competent government authority. |
1. Documents used for registering birth, resolving marriage, acknowledging parent-child relationships, and registering death for foreigners residing permanently in border areas, issued by the competent government authority of Cambodia. | |
Cuba | 1. Civil, family, criminal, and labor documents issued by the competent government authority of both parties. |
Consular Legalization Process for Use in Vietnam
Step 1: Certify documents at the notary office of the country issuing the document.
Step 2:: Request certification from the diplomatic agency of the country issuing the document
Step 3: Certification of Vietnamese diplomatic representative for consular legalization.
Step 4: Notarized Translation and consular legalization at the competent Vietnamese authority.
>> See more: Quy Trình, Hồ Sơ Xin Cấp Chứng Nhận Apostille
Consular Legalization Process for Use in Foreign Countries
Step 1: Translation and notarize documents from Vietnamese to English or local language.
Step 2:: Consular certification in Vietnam or abroad
* Ask for Consular certification from Vietnamese diplomatic agency.
* If the document is not available in Vietnam, it can be certified at a Vietnamese diplomatic representative agency abroad.
* Nếu quốc gia sử dụng nằm trong các nước gia nhập Công ước La Hay, có thể miễn bước này, chỉ cần xin dấu chứng nhận Apostille.
Step 3: Please obtain confirmation from the diplomatic mission of the country where the document will be used for consular legalization.
High-Quality Consular Legalization
Với hơn 16 năm kinh nghiệm, No.1 Translation cam kết hỗ trợ bạn hoàn thành mọi thủ tục hợp pháp hóa lãnh sự/xin chứng nhận Apostille cho giấy tờ nước ngoài chỉ trong 8 ngày làm việc. Chúng tôi sở hữu đội ngũ chuyên gia có hiểu biết sâu sắc về quy trình và thủ tục, đem lại sự thuận tiện và chính xác cho mọi khách hàng. Với quy trình vận chuyển tài liệu an toàn trong và ngoài nước, thông tin của bạn được bảo vệ tốt nhất. Chỉ cần điền biểu mẫu đăng ký dưới đây, chúng tôi sẽ đảm nhận mọi thủ tục liên quan. Hãy để chúng tôi đồng hành, giúp bạn vượt qua mọi khó khăn và tạo điều kiện thuận lợi nhất cho hành trình của bạn!
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Consular legalization
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We are always ready to assist with consular procedures for our customers quickly, providing professional consultation, free document delivery, and the fastest processing of Notarized Power of Attorney documents. Call our hotline now at: 0934.888.768 - 077.90.888.68 for immediate service!
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Handling of Complex Cases
No. 1 Translation, with its large team of experts knowledgeable in consular legal procedures and relations with administrative authorities, will simplify the process for you. If customers are unclear about the procedures or legal issues, we are always ready to provide enthusiastic consultancy and support.
Working Process at No. 1 Translation
1. Contact and Quote
Receive documents from the customer and verify the completeness and accuracy of the papers that need to be legalized.
2. Send Documents
Carry out the necessary procedures to consularly legalize the documents in accordance with legal requirements and the customer's specifications.
3. Receive Results
Deliver the legalized documents to the customer, ensuring that all procedures are completed promptly and accurately.
List of Transaction Offices
Hanoi Office:
Phone: 0243.784.2264 – 0243.519.0800
Email: hanoi@dichthuatso1.com
Address: 46 Hoang Cau, Dong Da
Ho Chi Minh City Office 1:
Phone: 028.62.60.86.86 – 028.62.96.7373
Email: saigon@dichthuatso1.com
Address: 187A CMT8, P4, Q3
Ho Chi Minh City Office 2:
Phone: 028.2253.8601 – 028.2253.8602
Email: hcm@dichthuatso1.com
Address: 166A Vo Thi Sau, P. Vo Thi Sau, Q3
Ho Chi Minh City Office 3:
Phone: 028.6286.4477 - 028.627.666.03
Email: saigon@dichthuatso1.com
Address: 345A Nguyen Trai, Nguyen Cu Trinh Ward, District 1
VP Da Nang:
Phone: 0236.62.76.777
Email: danang@dichthuatso1.com
Address: Room 4.2.3, 4th Floor, DanaBook Building, 76 Bach Dang
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