Finland Consular Legalization, Full-Package Service
No.1 Translation is proud to be Vietnam’s leading provider of consular legalization and consular certification services for Vietnamese documents used in Finland as well as documents issued in Finland for use in Vietnam.
Consular legalization is a mandatory process to ensure that documents issued in Finland are legally recognized in Vietnam, or vice versa. With the full-package service at No.1 Translation, you can save time and ensure that the procedure is completed quickly and accurately. This article provides detailed information on the Finland consular legalization process as well as the latest 2024 service pricing for your reference.
What is Finland consular legalization?
Finland consular legalization is an important legal process that certifies the authenticity of documents issued by Finland, ensuring that these documents are legally valid for use in Vietnam. This process includes two steps: consular certification and consular legalization.
1. Consular Certification
Consular certification is the first step in the consular legalization process. It is the procedure in which the competent Vietnamese diplomatic authority verifies the authenticity of seals, signatures, and titles on documents issued by Vietnamese authorities. The purpose of this certification is to ensure that the documents are legally valid for use in Finland.
Finland consular certification in Vietnam ensures that documents have sufficient legal validity to be recognized and used in Finland.
👉 See more: Thủ tục hợp pháp hóa chứng nhận lãnh sự
2. Hợp pháp hóa lãnh sự Phần Lan
Consular legalization is the process involving documents issued by Finland for use in Vietnam. In this case, the competent Vietnamese diplomatic authority will verify the authenticity of seals, signatures, and titles on documents issued by Finnish authorities (typically the Ministry of Foreign Affairs of Finland). Once completed, the documents are legally valid and recognized in Vietnam.
This process is especially important for Finnish citizens or organizations from Finland who need to use documents in Vietnam, as it helps them avoid issues regarding the legal validity of documents when conducting administrative procedures with Vietnamese authorities.
👉 See more: Thủ tục hợp pháp hóa lãnh sự tại Hà Lan
Why is Finland consular legalization necessary?
Vietnam is not a member of the Hague Convention, so documents from Finland must be certified by the Vietnamese diplomatic authorities (Embassy or Consulate of Vietnam in Finland) after being verified by the Ministry of Foreign Affairs of Finland.
Therefore, consular legalization of Finnish documents is an important step to ensure that these documents are recognized and legally valid for use in Vietnam.
👉 See more: Cơ quan nào có thẩm quyền hợp pháp hóa lãnh sự?
Which authorities are competent for Finland consular legalization?
1. Consular Legalization of Vietnamese Documents for Use in Finland
For documents issued in Vietnam intended for use in Finland, the consular legalization procedure must be carried out at the Embassy or Consulate General of Finland in Vietnam.
The Finnish Embassy is authorized to perform these consular certification procedures, ensuring that the documents are legally valid in Finland.
Address: 203 Đồng Khởi Street, Bến Nghé, District 1, Ho Chi Minh City.
2. Consular Legalization of Finnish Documents for Use in Vietnam
The Vietnamese Embassy in Finland is the competent authority to certify the authenticity of documents from Finland, ensuring that the documents are legally valid for use in Vietnam.
Address: Mannerheimintie 21A, 4th Floor, 00270 Helsinki, Finland.
However, it should be noted that Finnish documents are often already authenticated with an Apostille (if issued by Finland). In such cases, Vietnam may require an additional certification from the Finnish Embassy in Vietnam, rather than necessarily going through the Vietnamese Embassy in Finland. This must be confirmed depending on the type of document and the requirements of the receiving authority in Vietnam.
Consular legalization procedure for Vietnamese documents for use in Finland
The Finland consular legalization process for Vietnamese documents intended for use in Finland includes the following steps:
Step 1: Notarized Translation into English
To start the legalization process, you need to have the documents translated and notarized into English.
This should be done at a state-authorized notarized translation office, the local Department of Justice, or through a reputable translation company. Ensure that the translation is accurate and complete, meeting the requirements of the authorities in Finland.
👉 See more: Sở tư pháp có dịch thuật công chứng không?
Step 2: Consular certification
After obtaining the notarized translation, you will need to request consular certification at one of the following authorities:
- Consular Department, Ministry of Foreign Affairs in Hanoi (for documents issued from Huế northwards): 40 Trần Phú, Ba Đình, Hanoi.
- Department of Foreign Affairs, Ho Chi Minh City: 6 Alexandre De Rhodes, Bến Nghé, District 1, HCM.
The consular certification process typically takes 3–5 working days from the receipt of a complete and valid application. However, processing may take longer if additional verification is required. The consular certification fee is 30,000 VND per stamp.
Step 3: Consular Certification at the Embassy/Consulate General of Finland
Once the documents have been consular certified by the Ministry of Foreign Affairs or the Department of Foreign Affairs, you must proceed with consular legalization at the Embassy/Consulate General of Finland in Vietnam.
Before submitting your application, you need to make an appointment with the Embassy or Consulate General of Finland in Vietnam via email: sanomat.HAN@gov.fi or by phone: +84 24 382 667 88.
The documents required include:
- Original documents to be legalized + 1 copy for record keeping.
- English translation of the documents to be legalized + 1 copy.
- Original passport or an identification document valid as a passport substitute.
If submitting via an authorized representative, you must also provide:
- Authorization letter clearly stating the name of the authorizer.
- National ID card.
- Copy of passport or ID card signed by the authorizer.
Note: If the documents belong to a minor, the child’s legal guardian will act as the authorizer.
Applications must be submitted at the Consulate of the Republic of Finland: 203 Đồng Khởi Street, Bến Nghé, District 1, Ho Chi Minh City.
Submission hours: Monday to Thursday, 08:00–12:00 and 13:00–17:00; Friday, 08:00–12:00.
Service fee: 30 EUR per stamp, approximately 807,000 VND.
Full-Package Finland Consular Legalization Service at No.1 Translation
Consular legalization of Vietnamese documents for use in Finland, or Finnish documents for use in Vietnam, is a complex administrative procedure. If you have no prior experience, this process can be stressful and time-consuming, potentially costing you considerable effort and money.
To help you save time and ensure accuracy in these administrative procedures, No.1 Translation offers a full-package Finland consular legalization service, providing comprehensive support for all steps of the document legalization process between Finland and Vietnam.
We provide a full-package service including:
CONSULAR LEGALIZATION OF DOCUMENTS BETWEEN FINLAND AND VIETNAM |
Consular legalization of Vietnamese documents for use in Finland |
|---|---|
Notarization/authentication of documents | Notarized translation of documents from Vietnamese to Finnish |
Consular legalization at the Embassy of Vietnam in Finland | Consular certification by the Ministry of Foreign Affairs of Vietnam |
Translation into Vietnamese | Consular certification by the Embassy/Consulate General of Finland in Vietnam |
Delivery of documents directly to clients | Delivery of documents directly to clients |
Full-package pricing for Finland consular legalization
Service Type |
Expense |
|---|---|
Certified copy | 10,000 VND / 1 page |
Translation from Vietnamese to Finnish | 310,000 VND / per original page / 300 words. |
Notarized translation | 40,000 VND / document |
Consular certification (with the seal of the Vietnamese Ministry of Foreign Affairs) | 300,000 VND / 1 stamp (250,000 VND / 1 stamp if the customer makes 2 or more documents) |
Consular Legalization for Portugal | From 2,500,000 VND to 4,500,000 VND depending on the document |
Consular legalization procedure for Finnish documents for use in Vietnam
The consular legalization process for Finnish documents intended for use in Vietnam consists of three main steps:
Step 1: Notarization/Authentication
First, you need to prepare your documents for notarization at the Population and Digital Services Agency. This step applies to documents such as:
- Copies of original documents
- Documents issued by private individuals, companies, or associations
- Powers of attorney
- Certificates issued by primary, secondary, or vocational education institutions
- Translations by translators who are not on the list of authorized translators
Step 2: Consular Certification by the Finnish Ministry of Foreign Affairs
Next, you need to prepare your documents according to the requirements and submit them directly at the Customer Service Desk of the Finnish Ministry of Foreign Affairs in Helsinki. If you cannot submit in person, you may send your documents by mail or have someone submit on your behalf.
Mailing address: Ministry of Foreign Affairs of Finland, KPA-40/Legalisations, PO Box 176, 00023 Government, Helsinki, Finland.
Processing time for consular certification is 7 working days.
The results will be sent by mail, and you will pay the certification fee upon receipt of the package.
Note: Documents can only be shipped within Finland.
Step 3: Consular Legalization at the Vietnamese Embassy in Finland
After obtaining consular certification from the Finnish Ministry of Foreign Affairs, you must submit your documents for legalization at the Vietnamese Embassy in Finland.
Submission addresses:
- Vietnamese Embassy in Helsinki: Kulosaarentie 12, 00570 Helsinki
- Phone: +358-9-622 99 00 or +358-9-562 6302
Processing time for consular legalization at the Vietnamese Embassy in Helsinki is 3–5 working days.
Consular legalization fee at the Vietnamese Embassy in Finland is 10 USD.
Consular legalization is an important and necessary procedure when you want to use foreign documents in Vietnam or vice versa. This process requires accuracy and attention to detail at every step—from notarization and consular certification to translation and document delivery. With solid experience and expertise, No.1 Translation is committed to supporting you in completing Finland consular legalization procedures quickly, efficiently, and in a time-saving manner.
If you need to legalize Finnish documents for use in Vietnam, or Vietnamese documents for use in Finland, don’t hesitate to contact us. No.1 Translation will guide you through every step of the process, ensuring absolute accuracy and confidentiality. Let us help you navigate these complex administrative procedures with ease! Contact No.1 Translation today for detailed consultation and support!
