Legalization and Consular Certification of Indonesian Documents
Number 1 Translation is proud to be the leading provider in Vietnam of consular legalization and consular certification services for Vietnamese documents used in Indonesia as well as documents issued by Indonesia must be used in Vietnam.
In international transactions, legalization and consular certification of foreign documents is necessary to ensure their legal validity when used in Vietnam or other countries. Specifically, when you need to legalize documents from Indonesia for use in Vietnam, the legalization process and consular certification will help you complete administrative procedures, transactions, and other requirements conveniently and legally. Below is a full-package process for the legalization and consular certification of Indonesian documents that you can refer to when carrying out this procedure:
Regulations on Indonesian Consular Legalization
Indonesian consular legalization is a legal procedure carried out to confirm the validity of documents issued by citizens or authorities, so that they can be used in another country.
Although Indonesia is one of the countries that has signed the Hague Convention on consular legalization, Vietnam is not yet a member of this convention. This means that in order for documents issued by Vietnam to be legally used in Indonesia or any other country, they must go through the consular legalization procedure.
The entire legalization and consular certification process in Vietnam and Indonesia is governed by the following legal documents:
- Decree No. 111/2011/ND-CP of the Government details the necessary procedures for legalizing documents at competent authorities in Vietnam.
- Circular No. 01/2012/TT-BNG of the Ministry of Foreign Affairs provides guidance on implementing certain provisions of Decree No. 111/2011/ND-CP regarding consular legalization and consular certification.
- Circular 157/2016/TT-BTC of the Ministry of Finance stipulates the collection rates, collection procedures, payment, and management of fees for consular certification and consular legalization.
>>> See more: Documents Exempt from Consular Legalization
Competent Authorities for Indonesian Consular Legalization
When carrying out Indonesian consular legalization procedures, applicants must follow the correct sequence and submit documents to the competent authorities. Below is a list of authorities in Vietnam and Indonesia with full jurisdiction to perform consular legalization.
1. Authorities Responsible for Consular Legalization in Vietnam
The competent authorities include::
Consular Department – Ministry of Foreign Affairs of Vietnam: The central authority responsible for carrying out consular legalization procedures for documents.
Department of Foreign Affairs in Ho Chi Minh City: The agency assigned to perform consular legalization functions in the southern region of Vietnam.
Vietnamese diplomatic and consular missions abroad: Including embassies, consulates, and other authorized agencies performing consular functions.
>>> See more: Hợp pháp hóa, chứng nhận lãnh sự tại Bộ ngoại giao VN
2. Authorities Responsible for Consular Legalization in Indonesia
The main authority in Indonesia is the Ministry of Law and Human Rights of Indonesia (MOLHR): Responsible for providing notarization and document authentication services.
Process and Service Fees:
- Applicants are required to pay a fee of 150,000 IDR per document.
- The documents will be carefully checked to verify the authenticity of signatures and seals.
Apostille in Indonesia:
- If the document is verified as valid, an Apostille will be issued.
- Chứng nhận Apostille của Indonesia có dạng con dấu vuông, bao gồm:
- Tiêu đề bằng tiếng Indonesia: "Apostille".
- Tham chiếu đến Công ước Hague 1961 bằng tiếng Pháp: "Convention de La Haye du 5 octobre 1961".
- Kích thước cạnh con dấu: ít nhất 9 cm.
Which documents require Indonesian Consular Legalization?
Consular legalization applies not only to personal records but also to documents in education, commerce, and other notarized papers. Below is a list of common documents that require consular legalization for Portugal:
1. Consular legalization for personal documents
- Birth certificate.
- Marriage certificate, divorce certificate, death certificate
- Criminal record certificate
- Power of attorney and related court documents
- Professional certificates, degrees, awards, transcripts, and qualifications
- Passport, driver’s license, national ID
- Job offer letters, admission letters, research documents abroad
- Curriculum vitae, school reports, residency certificates
>>> See more: Hợp pháp hóa lãnh sự giấy tờ nước ngoài
2. Consular legalization for business documents
Businesses and organizations typically need consular legalization for the following documents:
- Business registration certificates, establishment certificates
- Resolutions, memoranda of understanding, regulations
- Tax certificates, annual reports, tax declarations
- Contracts, invoices, agreements, licenses
- Product circulation certificates, official company documents
Consular Legalization Procedures for Vietnamese Documents Used in Indonesia
Legalizing Vietnamese documents for use in Indonesia requires following a specific sequence. Below are the detailed steps to ensure that your documents are legally recognized in Indonesia:
Step 1: Request documents from the competent authority
First, you need to request the documents you intend to use from the issuing competent authority. For example:
- Birth certificate at the People’s Committee
- Divorce extract at the Court
- Marriage certificate at the marriage registration office
Ensure that these documents are valid and carry all necessary official stamps from the competent authority.
Step 2: Prepare the Consular Certification Dossier
After obtaining valid documents, you will need to prepare a dossier to apply for consular certification. The dossier includes:
- Consular/legalization application form following the LS/HPH-2012/TK template.
- Original personal identification (national ID, passport, or document equivalent to a passport). If submitting by mail, only a copy of the ID is required.
- Original document(s) to be consular-certified and one photocopy.
- Envelope with the recipient’s address if submitting by mail and requesting postal return of the results.
- If authentication is required, you must present the original and provide a photocopy of the document.
Step 3: Legalization at the Competent Authority in Vietnam
The competent authorities in Vietnam for legalization are:
- Consular Department, Ministry of Foreign Affairs in Hanoi
- Department of Foreign Affairs, Ho Chi Minh City.
These authorities will check your documents to verify the format, signatures, and issuing seals. After verification, they will affix a certification stamp on the documents.
Step 4: Legalization at the Indonesian Embassy
After the documents have been legalized by the competent authorities in Vietnam, you need to continue the legalization process at the Indonesian Embassy in Hanoi or the Indonesian Consulate General in Ho Chi Minh City.
- To legalize documents at the Indonesian Embassy, you need to translate the documents into English. The translation must be carried out by a certified or sworn translator.
- After the translation is completed, you must submit it to the Indonesian Embassy to continue the legalization process.
Full-package Indonesian Legalization Services at No.1 Translation
No.1 Translation is a reputable provider offering full-package consular legalization services for all documents of Indonesian citizens intended for use in Vietnam.
With over 16 years of experience in international document legalization, we have been assisting clients in completing legalization procedures quickly, accurately, and efficiently. Our team of highly skilled and experienced staff ensures the delivery of excellent quality services to our clients.
Number 1 Translation commits:
- 100% success in consular legalization of documents
- Support for translation and notarization of documents
- Resolve all difficulties related to documents requiring consular legalization
- Assist clients from the initial step to the completion of the legalization process
- No.1 Translation always ensures to provide clients with the most effective and cost-efficient consular legalization solutions.
Note: Prices may vary depending on the type of document. Please contact us for a detailed quotation.
Service Type |
Expense |
|---|---|
Certified copy | 10,000 VND / 1 page |
Translation from Vietnamese to Indonesian | 310,000 VND / per original page / 300 words. |
Notarized translation | 40,000 VND / document |
Consular certification (with the seal of the Vietnamese Ministry of Foreign Affairs) | 300,000 VND / 1 stamp (250,000 VND / 1 stamp if the customer makes 2 or more documents) |
Consular Legalization for Portugal | From 2,500,000 VND to 4,500,000 VND depending on the document |
Consular Legalization Procedures for Indonesian Documents Used in Vietnam
To use documents from Indonesia in Vietnam, you need to complete the consular legalization procedure through the following steps:
Step 1: Request Documents from the Competent Authority in Indonesia
First, you need to obtain the documents from the competent authority in Indonesia, such as birth certificates, death certificates, marriage certificates, or other documents as needed. These documents must be issued and certified by the relevant authorities in Indonesia.
Step 2: Notarize Documents at the Competent Notary in Indonesia
After obtaining the documents, you need to have them notarized by a competent notary in Indonesia. This notarization confirms the legality of the signatures and seals on the documents.
Step 3: Obtain Certification from the Competent Indonesian Diplomatic Authority
After notarization, you must submit the documents to the Indonesian diplomatic mission in the country where the documents were issued (or in Indonesia if you are in Vietnam) to obtain consular legalization certification.
Step 4: Legalization at the Vietnamese Embassy in Indonesia
After notarization, you must submit the documents to the Indonesian diplomatic mission in the country where the documents were issued (or in Indonesia if you are in Vietnam) to obtain consular legalization certification.
Step 5: Notarized Translation of Legalized Documents
After obtaining the legalized documents, you need to translate them into Vietnamese (or English if needed), and then have the translation notarized by the competent authority in Vietnam. This ensures the documents are legally valid for use in Vietnam.
Indonesian consular legalization is an important procedure that ensures documents are legally recognized for use in Vietnam. However, this process can be challenging without support from a professional service provider. No.1 Translation, with over 10 years of experience and a team of highly skilled staff, is ready to assist you in completing the Indonesian consular legalization process. We are committed to providing fast, accurate, and cost-effective services, saving you time and ensuring all documents are successfully legalized.
Contact No.1 Translation now for detailed consultation and to use our full-package Indonesian consular legalization service, helping you complete all procedures easily and efficiently.
