Bid documents are among the most important materials determining a business’s success in participating in international or domestic tenders. To ensure that the documents are accepted and legally valid, notarized translation of bid documents is an essential step. At No.1 Translation, we provide fast, accurate translation solutions that comply with legal standards, helping clients confidently submit their documents on time and increase their chances of winning the bid.
Why Is Notarized/Certified Translation of Bid Documents Necessary?
Notarized or certified translation of bid documents is a mandatory requirement in many tenders, especially for projects involving foreign elements or led by international or joint venture organizations. A notarized translation not only verifies the authenticity of the content but also ensures legal validity, helps prevent disputes, and allows the bidder to demonstrate professionalism and transparency to the tendering party. It is also a prerequisite for the documents to be considered valid and not disqualified during the prequalification stage.
Some cases where notarized translation of bidding documents is required include:
- Participating in tenders invited by foreign enterprises or organizations.
- Bidding for ODA, FDI, EPC, or BOT projects involving international investors.
- Original documents are prepared in Vietnamese but must be submitted in English, Chinese, Japanese, etc.
- The procuring entity requires clearly notarized or certified translations.
- Documents must be submitted to authorities for licensing, evaluation, or contractor qualification verification.
- The contractor is part of an international consortium and needs a unified working language.
> > See more: The Most Trusted Address for Notarized Translation of Customs Declarations.
Professional Process for Notarized Translation of Bidding Documents
At No.1 Translation, the notarized translation process for bidding documents is systematically designed to ensure accuracy, legal compliance, and adherence to the committed timeline. Below are the specific steps in our service process:
Step 1: Receive Documents and Translation Consultation
Customers can send their bidding documents via email, in person, or through the online platform. Our consulting team will review and analyze the content, determine the target language, purpose of use, and specific notarization/certification requirements. Based on this, we provide a quotation and agree on the completion timeline.
Step 2: Assign Specialized Translators
The documents are assigned to translators who specialize in bidding, construction, technical, or legal fields (depending on the content). These translators ensure the use of correct industry terminology and deliver clear, accurate translations.
Step 3: Proofreading and Quality Check
After translation, the documents are sent to the quality control team for a thorough review of language, formatting, terminology, and information accuracy. Any detected errors are immediately corrected to guarantee the highest quality.
> > See more: Accurate and Affordable Translation of Construction – Architecture Documents.
Step 4: Notarization or Certification of the Translation
No.1 Translation collaborates with notary offices or the Department of Justice to carry out the notarization of translations in full compliance with legal regulations. For documents requiring judicial certification, we provide comprehensive support to handle all procedures efficiently, saving customers valuable time.
Step 5: Deliver the Completed Documents
After notarization, the documents are properly sealed and delivered to customers directly at our office, by post, or via express delivery upon request. No.1 Translation always guarantees on-time delivery and absolute confidentiality for all documents.
The professional and streamlined process at No.1 Translation ensures customers complete peace of mind when using our notarized translation services — especially for critical projects that require absolute accuracy.
> > See more: Accurate and Affordable Translation of Construction – Architecture Documents.
Affordable Notarized Translation/ Certified Translation of Bidding Documents at No.1 Translation
Are you looking for a notarized translation service for bidding documents that offers reasonable costs while ensuring high quality and full legal compliance? No.1 Translation is the trusted choice for you.
Advantages and benefits of choosing No.1 Translation:
- Competitive and transparent pricing: We guarantee clear, fixed translation and notarization fees with no hidden costs, suitable for all business budgets.
- Team of specialized translators: With in-depth knowledge of bidding, legal, and technical fields, we ensure translations are precise in meaning and terminology.
- All-in-one service from A to Z: From translation and proofreading to notarization or certification, every step is handled efficiently within a streamlined process.
- Fast processing speed: Same-day delivery or as requested by customers, providing timely support for urgently submitted documents.
- Strict information security system: Bidding documents are kept completely confidential in full compliance with customer data protection regulations.
- Nationwide service – online document handling: Easily send and receive documents via email, Zalo, or express delivery without the need for in-person visits.
> > See more: Trusted Notarized Translation Service for Tax Reports.
Latest Price List for Notarized Translation Services of Bidding Documents
Below is the translation and notarization price list for some common languages at No.1 Translation:
Reference Translation Price List:
| SOURCE LANGUAGE | Translation | BASIC TRANSLATION PRICE VND/Page | SPECIALIZED PACKAGE VND/ 1 page |
|---|---|---|---|
| English | Vietnamese | ||
| Vietnamese | English | ||
| Chinese | Vietnamese | ||
| Vietnamese | Chinese | ||
| Japanese | Vietnamese | ||
| Vietnamese | Japanese | ||
| Weld | Vietnamese | ||
| Vietnamese | Weld | ||
| France German Russian | Vietnamese | ||
| Vietnamese | France German Russian |
Reference Notarization Fee Table:
| Service Name | Notarization Fee VND/Copy (under 20 pages) |
|---|---|
| Notarized translation by private notary office | From 50,000 VND/ per document |
| Judicial Notarization | From 50,000 VND/ per document |
| Certification for over 20 pages | 8,000 VND/ 1 page |
| Certification for under 20 pages | 10,000 VND/1 page |
By choosing No.1 Translation, you can rest assured about the quality, timeliness, and cost when requiring notarized translation of bidding documents for any type of project. Contact us for a free consultation at:
📞 Hanoi Hotline:: 0779 088 868 ✉ hanoi@dichthuatso1.com
📞 Hotline TP.HCM: 0934 888 768 ✉ saigon@dichthuatso1.com
🌐 Website: www.dichthuatso1.com
