Full-Service Consular Legalization Procedure for Portugal
Number 1 Translation is proud to be the leading provider in Vietnam of consular legalization and consular certification services for Vietnamese documents used in Portugal as well as documents issued by Portugal must be used in Vietnam.
Consular legalization of documents is an important procedure for individuals and businesses needing to use legally recognized papers in another country. No.1 Translation provides full-service consular legalization for Portugal, helping you complete this process quickly, efficiently, and safely. Learn more now.
What is consular legalization and certification for Portugal?
Vietnam is not yet a member of the Hague Convention. This means that all Vietnamese documents intended for use in Portugal must go through the consular certification and consular legalization process at the Vietnamese Ministry of Foreign Affairs and the Portuguese diplomatic mission in Vietnam (Embassy of Portugal).
Below is a detailed explanation of the concept and procedure of consular legalization and certification for Portugal.
1. Consular Certification – What Is That?
Portuguese consular certification is the process by which the competent authorities of Vietnam or Portugal verify the legality of the seals, signatures, and titles on documents issued by that country.
The purpose of consular certification is to confirm that the signatures and seals on the documents are legal and issued by the authorized agency of the issuing country.
Consular Legalization – Portugal
Portuguese consular certification is the process by which the competent authorities of Vietnam or Portugal verify the legality of the seals, signatures, and titles on documents issued by that country.
The purpose of consular certification is to confirm that the signatures and seals on the documents are legal and issued by the authorized agency of the issuing country.
>>> See more: Hợp pháp hóa lãnh sự tại Bộ ngoại giao
Which Documents Require Consular Legalization for Portugal?
Consular legalization applies not only to personal records but also to documents in education, commerce, and other notarized papers. Below is a list of common documents that require consular legalization for Portugal:
Personal documents |
Business documents |
|---|---|
Marriage certificate | Certificate of business establishment |
Birth certificate | Name change certificate |
Death certificate | Contracts signed with foreign partners |
Criminal record | Accounting books, audit reports |
Professional certificates | Tax declarations |
Which Authorities Handle Consular Legalization for Portugal?
Vietnam is not yet a member of the Hague Convention. This means that all Vietnamese documents intended for use in Portugal must go through the consular certification and consular legalization process at the Vietnamese Ministry of Foreign Affairs and the Portuguese diplomatic mission in Vietnam (Embassy of Portugal).
Below is a detailed explanation of the concept and procedure of consular legalization and certification for Portugal.
For Vietnamese Documents Used in Portugal
1. Certification at one of the following competent authorities:
Consular Department of the Vietnamese Ministry of Foreign Affairs
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMC: 40 Tran Phu, Ba Dinh, Hanoi, Vietnam
- Phone: (+84 24) 3.7993125
- Fax: (+84 24) 3.8236928
- Email: cls.mfa@mofa.gov.vn
- Website: lanhsuvietnam.gov.vn
Ho Chi Minh City Department of Foreign Affairs
- Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City
- Phone: (+84 28) 38224224
- Fax: (+84 28) 38251436
- E-mail: banbientap@mofahcm.gov.vn
2. Consular legalization at the Embassy of Portugal in Thailand:
- Address: 26 Captain Bush Lane, New Road, Bangrak, Bangkok, Thailand
- Phone: (+66) 2 234 2123
- Fax: (+66) 2 238 4275
- Working hours: Mon–Fri, 08:30 – 12:30 and 13:30 – 16:30
For Portuguese Documents Used in Vietnam
When Portuguese documents are intended for use in Vietnam, they must be consularly certified by the competent authority in Portugal and legalized at the Vietnamese diplomatic mission.
Ministry of Foreign Affairs of Portugal
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMC: Lisbon – Largo das Necessidades, số 42, 1350-179 Lisbon
- Phone: (+351) 217 929 700
- Fax: (+351) 217 929 701
Since Vietnam does not have a diplomatic mission in Portugal, Portuguese documents intended for use in Vietnam must be submitted to the Embassy of Vietnam in France, which is responsible for handling consular legalization.
Embassy of Vietnam in France
- AddressRoom 05.02, 5th Floor, Newton Residences, 38 Truong Quoc Dung, Ward 8, Phu Nhuan District, HCMC: 61 Rue de Miromesnil, 75008 Paris
- Phone: +33 01 44 14 64 00 (14h00-17h00)
- Fax: +33 01 45 24 39 48
- E-mail: info@ambassade-vietnam.fr
- Working hours: Mon–Thu, 09:30–12:00 and 14:00–17:00
Consular legalization procedure for Vietnamese documents used in Portugal
To use Vietnamese documents in Portugal, you need to follow the consular legalization procedure, which includes the following steps:
Step 1: Document Translation
Before starting the consular legalization process, you must translate the documents from Vietnamese into Portuguese and have them notarized at a State Notary Office or the Department of Justice.
Step 2: Consular certification
You need to prepare the following documents for consular certification:
- Consular/legalization application form according to form LS/HPH-2012/TK.
- Original personal identification documents (Citizen ID, passport, or equivalent).
- Documents to be consularly certified (originals, translated and notarized).
- Copies of the documents to be certified.
- Envelope with the recipient's address (if submitting by mail).
Submitting the Application: You can submit your documents to one of the following authorities:
- Consular Department, Ministry of Foreign Affairs (Hanoi)
- Department of Foreign Affairs, Ho Chi Minh City
Receiving the Results: Processing time for consular certification usually takes about 1 day for simple cases and 3–5 days for cases with a larger number of documents.
Step 3: Consular Legalization
Document Preparation: To carry out consular legalization of documents at the Embassy of Portugal, you need to prepare:
- Valid Citizen ID/Identification card.
- Original and copy of the documents to be consularly legalized (already certified in Vietnam).
- Power of attorney (if you authorize someone else to sign).
Sending Documents to the Embassy of Portugal: You need to arrange the delivery of your documents to the Embassy of Portugal in Thailand. The documents should be sent via international courier services.
Receiving the Results: After the Embassy of Portugal processes your application and receives the fee payment, you will receive the legalized documents.
- Express Delivery Time: 1–2 days.
- Processing Time: 5–7 days.
Consular Legalization Price List at No.1 Translation
Service Type |
Expense |
|---|---|
Certified copy | 10,000 VND / 1 page |
Translation from Vietnamese to Portuguese | 171,000 VND / per original document page / 300 words |
Notarized translation | 40,000 VND / document |
Consular certification (with the seal of the Vietnamese Ministry of Foreign Affairs) | 300,000 VND / 1 stamp (250,000 VND / 1 stamp if the customer makes 2 or more documents) |
Consular Legalization for Portugal | From 2,500,000 VND to 4,500,000 VND depending on the document |
Consular legalization procedure for Portuguese documents used in Vietnam
To legalize documents from Portugal for use in Vietnam, you need to follow these steps:
Step 1: Consular certification
1. Schedule an Appointment: First, you need to schedule an appointment with the Portuguese consular authority.
- Select "Make an Appointment"
- Enter your Citizen ID/ID number and Date of Birth
- Verify your information and choose the consular office for the appointment
- Schedule the appointment following the provided instructions
Prepare the following documents:
- Documents requiring consular certification (originals).
- Notarized passport copies.
- If you want to send documents by mail, you need to complete the form for sending documents to the Portuguese Ministry of Foreign Affairs.
Note: Documents from Portugal must be certified on the original or on a notarized copy.
2. Submit the Application
- After preparing all required documents, you need to submit your application to the consular office according to your scheduled appointment.
- If sending by mail, you should choose a courier service to deliver the documents to the Portuguese Ministry of Foreign Affairs or the competent authority.
3. Receiving the Results: After completing the procedure, the Portuguese Ministry of Foreign Affairs will notify you of the results and return the documents to the address you provided.
Step 2: Document translation and notarization
After the documents have been consularly certified, you need to translate them into English or Vietnamese. After translation, the documents must be notarized at authorized notary offices, with the notary's certification of the accuracy of the translation.
Next, the notarized translation must be authenticated by the Portuguese Ministry of Foreign Affairs (Ministério dos Negócios Estrangeiros) in Lisbon to verify that the notary is authorized and that their seal is valid.
Step 3: Consular legalization at the Embassy of Vietnam
1. Prepare the Documents
- The documents to be legalized include the originals, copies, and notarized translations of the papers.
- Copies and originals of the applicant’s valid personal identification (passport, Citizen ID, etc.).
- If related to property or land authorization, you need to use a power of attorney form signed by both parties.
2. Submit the Application: You can choose to submit your documents in 2 ways:
- Submit in Person: Schedule an appointment through the Embassy’s website and arrive 15 minutes before the scheduled time.
- Submit by Mail: Send the documents by mail to the Embassy of Vietnam in France (responsible for Portugal).
3. Receiving the Results: After completing the procedure, the Embassy of Vietnam will notify you of the results and return the documents to the address you provided.
The consular legalization procedure for Portuguese documents is not a simple process; it requires careful preparation and full compliance with all steps, from consular certification and notarized translation to notary authentication.
To ensure a smooth and fast process, No.1 Translation is ready to assist you with every step of consular legalization, from accurate document translation and notarization to verification at the competent authorities. With our full-service package, you will save time and effort, ensuring your documents meet all requirements and are completed quickly. Please contact us for professional and efficient consular legalization support for Portugal.
