Guide to Consular Legalization / Certification Procedures
Since 2008, No. 1 Translation has been providing guidance for fast consular legalization / certification services with top commitments:
- Free printing
- Free delivery
- Fast processing within 10 days
– All-in-one, simplified procedures
Consular Legalization / Certification - What is it?
According to Article 2, Clause 2 of Decree 111/2011/ND-CP
Consular legalization is the process by which the competent authority in Vietnam certifies the seals, signatures, and titles on documents originating from abroad. The aim of this process is to ensure that the documents are considered valid and can be officially used in Vietnam.
Consular certification is the process of verifying the accuracy and legality of seals, signatures, and titles on Vietnamese documents so that they can be recognized and used abroad.
Implementation form, time and fees
Form |
Fees |
|---|---|
Submit directly | 30,000 VND |
Submit by postal service | 30,000 VND |
Consular Legalization Processing Time
– Within 1 business day and a maximum of 5 days for documents exceeding 10 pages.
– In cases where verification of seals, signatures, and titles on documents is required, the Ministry of Foreign Affairs will request a written response from the competent authority within 5 business days.
Where to Get Consular Legalization / Certification?
For direct submission within Vietnam
Submit consular legalization documents in Hanoi:
Consular Department: 40 Tran Phu, Dien Ban, Ba Dinh, Hanoi – Tel. (+84) 4 3799.3127
Submit consular legalization documents in Da Nang:
Da Nang Department of Foreign Affairs: 25th Floor, Administrative Center, 24 Tran Phu, Hai Chau District – Tel: (+84) 23 6381.0903
Consular legalization / certification procedures in Ho Chi Minh City:
Ho Chi Minh City Department of Foreign Affairs: 184 bis Pasteur Street, Ben Nghé Ward, District 1, Ho Chi Minh City – Tel: (+84) 28 3822.4224
For Submitting Documents in Foreign Countries
Submit consular documents to the headquarters of the diplomatic mission, consular agency, or another authorized agency responsible for consular functions of Vietnam in foreign countries
For Online Consular Legalization / Certification Procedures
Send by post to the Consular Department or the Ho Chi Minh City Department of Foreign Affairs.
Consular Legalization / Certification - What is Needed?
Understanding the necessary procedures and preparations for consular certification and legalization is crucial for ensuring the legal recognition and proper use of documents both abroad and in Vietnam.
Consular certification of Vietnamese documents for use in foreign countries
Document Types |
Detail |
|---|---|
Consular certification/legalization application in accordance with form no. LS/HPH-2012/TK. | |
Present identification documents, including ID card, passport, or a passport substitute when submitting in person, or provide a photocopy of the identification documents when sending by post. | Original: 01 |
Documents or materials requested for consular certification. | Original: 01 |
Photocopies of documents and papers requested for consular certification | Copy: 01 |
An envelope with postage and detailed recipient address information (in case the documents are sent via postal services and the result is requested to be returned by mail). | Original: 01 |
Consular Legalization of Foreign Documents for Use in Vietnam
Document Types |
Detail |
|---|---|
Consular certification/legalization application in accordance with form no. LS/HPH-2012/TK. | |
The original identification document (ID card, passport, or a document that serves as a valid passport substitute) when submitting in person. Alternatively, a photocopy of the identification document is required if submitting by post. No certification is needed for the photocopy of this document. | Original: 01 |
Documents or materials requested for consular legalization that have been certified by a diplomatic mission, consular authority, or another authorized agency performing consular functions for a foreign country. | Original: 01 |
A photocopy of the document or material requested for consular legalization. | Copy: 01 |
A translation of the document or material requiring consular legalization into Vietnamese or English (if it is not originally in either of these languages). The translation only needs to be completed and does not require certification. The applicant is responsible for the accuracy of the translation. | Original: 01 |
A photocopy of the translated document or material. | Original: 01 |
An envelope with postage and detailed recipient address information (in case the documents are sent via postal services and the result is requested to be returned by mail). | Original: 01 |
Documents Not Subject to Consular Legalization
Documents and materials that cannot be consularly legalized include the following cases:
- Documents that have been altered or erased without following legal regulations.
- Forged documents or those issued or certified by authorities without proper jurisdiction as per legal requirements.
- Documents with signatures or seals that are not original.
- Documents containing contents that infringe upon the interests of the Socialist Republic of Vietnam.
Documents Exempt from Consular Legalization
According to Article 9 of Decree 111/2011/ND-CP and international agreements, not all documents require the consular certification process, such as:
Nation |
Types of documents exempt from legalization |
|---|---|
Afghanistan | Documents under the authority of consular officials. |
Algeria | 1. Documents and materials used for purposes of mutual legal assistance in legal matters issued by the competent authorities of both countries. |
1. Labor documents (Article 1.3), civil, family, and criminal documents prepared and authenticated by the competent authorities, issued by the authorities of both parties. | |
Bulgaria | 1. Civil, family, and criminal documents issued by the competent government authority of both parties. |
Belarus | 1. Civil (commercial), family, labor, and criminal documents issued by the competent government authority. |
1. Documents used for registering birth, resolving marriage, acknowledging parent-child relationships, and registering death for foreigners residing permanently in border areas, issued by the competent government authority of Cambodia. | |
Cuba | 1. Civil, family, criminal, and labor documents issued by the competent government authority of both parties. |
Consular Legalization Process for Use in Vietnam
Step 1: Authentication of the documents at the notary office in the issuing country.
Step 2: Request for certification from the diplomatic authority of the issuing country.
Step 3: Certification by the Vietnamese diplomatic mission for consular legalization.
Step 4: Notarized translation and consular legalization at the competent authority in Vietnam.
Consular Legalization Process for Use in Foreign Countries
Step 1: Translation and notarization of documents from Vietnamese into English or the local language.
Step 2: Consular certification in Vietnam or foreign countries.
* Request consular certification from the Vietnamese diplomatic authority.
* If the document is not available in Vietnam, it can be certified at a Vietnamese diplomatic mission abroad.
Step 3: Request for certification from the diplomatic authority of the country where the document will be used to complete consular legalization.
High-Quality Consular Legalization
With over 16 years of experience, No. 1 Translation is committed to helping you complete all consular legalization procedures for foreign documents within just 8 business days. We have a team of experts with in-depth knowledge of the process and procedures, ensuring convenience and accuracy for every customer. With a secure document handling process both domestically and internationally, your information is always well-protected. Simply fill out the registration form below, and we will take care of all related procedures. Let us accompany you, helping you overcome any challenges and providing the best conditions for your journey!
Contact us for Consular Legalization services
Consular legalization
Providing the Best Services
Fast, accurate, on-time, and capable of handling large volumes—these are the qualities our customers say about our Consular Legalization / Certification services.
Outstanding Quality
We are always ready to assist with consular procedures for our customers quickly, providing professional consultation, free document delivery, and the fastest processing of Notarized Power of Attorney documents. Call our hotline now at: 0934.888.768 - 077.90.888.68 for immediate service!
Always the Lowest Prices
We utilize advanced project management platforms and modern equipment systems that allow us to automate operations and reduce execution costs. This enables us to deliver projects at the most competitive rates for our customers.
Handling of Complex Cases
No. 1 Translation, with its large team of experts knowledgeable in consular legal procedures and relations with administrative authorities, will simplify the process for you. If customers are unclear about the procedures or legal issues, we are always ready to provide enthusiastic consultancy and support.
Working Process at No. 1 Translation
1. Contact and Quote
Receive documents from the customer and verify the completeness and accuracy of the papers that need to be legalized.
2. Send Documents
Carry out the necessary procedures to consularly legalize the documents in accordance with legal requirements and the customer's specifications.
3. Receive Results
Deliver the legalized documents to the customer, ensuring that all procedures are completed promptly and accurately.
List of Transaction Offices
Hanoi Office:
Phone: 0243.784.2264 – 0243.519.0800
Email: hanoi@dichthuatso1.com
Address: 46 Hoang Cau, Dong Da
Ho Chi Minh City Office 1:
Phone: 028.62.60.86.86 – 028.62.96.7373
Email: saigon@dichthuatso1.com
Address: 187A CMT8, P4, Q3
Ho Chi Minh City Office 2:
Phone: 028.2253.8601 – 028.2253.8602
Email: hcm@dichthuatso1.com
Address: 166A Vo Thi Sau, P. Vo Thi Sau, Q3
Ho Chi Minh City Office 3:
Phone: 028.6286.4477 - 028.627.666.03
Email: saigon@dichthuatso1.com
Address: 345A Nguyen Trai, Nguyen Cu Trinh Ward, District 1
VP Da Nang:
Phone: 0236.62.76.777
Email: danang@dichthuatso1.com
Address: Room 4.2.3, 4th Floor, DanaBook Building, 76 Bach Dang
Certifications – Awards
We are proud to be recognized by prestigious organizations in Vietnam and around the world. These awards stand as a testament to our dedication, hard work, and success.
16 Years of Experience Since 2008
With extensive experience in the field of document certification/notarized translations, No. 1 Translation is confident in meeting all client requirements and handling even the most challenging cases.
